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Table 12-3. An example of a Julian date calendar for leap year
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Figure 12-9. An example of the TTOES ordering instructions
Block 11: Enter a brief description of the item (name of form or item). Blocks 12-14:  Leave Blank. Block 15:  Mailing address of the MDC is preprinted in this block. Block  16: Enter  the  name  of  the  COPE  or  MPO Supervisor, followed by their grade and title. Block 17:  Signature of the COPE or MPO Supervisor and date signed. Blocks 18-20:  Leave Blank. Touch Tone Order Entry System (TTOES) The  purpose  of  TTOES  is  to  speed  up  order processing,  provide  immediate  feedback  on  rejected items,  and  to  reduce  keypunch  errors.   TTOES  is  an excellent way to order new supply items or to replenish an item that is in short supply. All new users are required to register before using the system.  Once registered you will receive a 10-digit access code (your area code and phone number).   To place an order you call the 1-800 number provided by the USPS, and enter your 10-digit access code.  Then the MDC will verify that the access code corresponds to  your  activity  FEDSTRIP  number. Once  in  the system,  just  follow  the  instructions  provided  (see figure 12-9). When placing an order, have the 13-digit National Stock Number (NSN) from USPS Publication 223 or 247, or the quick pick number provided in the Postal Bulletin ready for the item(s) you are ordering. PS Formx DDD, Express Mail, Priority Mail and Global Priority Mail Order Form Use  PS  Formx  DDD  to  order  Express  Mail, Priority  mail,  and  Global  Priority  mail  supply  items ONLY (see figure 12-10).  Only those items listed on the form can be requisitioned.  Prepare PS Formx DDD in  duplicate.   Submit  the  original  to  the  Express  and Priority  Mail  Supply  Center,  USPS,  PO  Box  95001, Indianapolis, IN 46295-0001, and retain the duplicate in  the  post  office  files.   These  products  may  also  be ordered via the internet at the USPS web site.   When placing your first order, you will fill out an application on line, which will establish your account.   After the account is established you only have to enter your user name  and  password  when  ordering  Express  Mail, Priority mail, and Global Priority mail products. MPOs must submit their requisitions on a monthly basis  after  they  have  been  reviewed  by  the  MPO supervisor or the COPE.  Complete PS Formx DDD as follows: Block 1:  QUANTITY.  Check the appropriate block for the amount needed.  If the amount needed is not listed under the “Minimum” column, then check “Other” and write the amount. Block  2:   REPEAT  ORDERS.   Check  “Monthly”  for each item ordered. Block 3:   SHIP THIS ORDER TO.   Enter your MPO mailing address. EMERGENCY REQUISITION Emergency  requisitions  may  be  submitted  when required  by  electrical  message  to  MDC,  Topeka,  KS TWX  9102-749-6556. These  requisitions  must  be limited to ordering items for which there is an urgent need.  The emergency requisition message should be in the same format as PS Form 7380, and it should include the  MPO  FEDSTRIP  code,  finance  number,  and statement  of  justification. Before  you  submit  an emergency  requisition,  you  should  attempt  to  obtain needed items from local sources. The  emergency  requisition  message  should  only be  used  by  shorebased  overseas  activities  or  mobile units  on  deployment. Shipboard  post  offices  in CONUS homeport should use TTOES when ordering supplies instead of a message. Q12-5.     MPOs  should  maintain  a  minimum  of  how many months’ level of USPS supply items? Q12-6. What function does PS Form 1586 serve? Q12-7. Who is responsible for maintaining PS Form 1586? Q12-8. PS  Form  7380  will  be  numbered  in  what manner? Q12-9. What two items are required to use TTOES for ordering supplies? Q12-10.   What  PS  form  is  used  to  order  Express  and Priority Mail supplies? Q12-11.    Emergency requisitions should be submitted in what format? Now turn to appendix 1 to check your answers. 12-15

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