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Figure 8-18.—Completion of PS Form 3602-PO at the close of the business day.
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Postal Clerk - Military guide to working in a post office
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Requisitioning Blank Money Order Forms
register  reading  and  enter  it  in  the  same  manner  as explained above. Block 3:  RECEIVED FOR POSTAGE.  This is the total of  daily  business  conducted. This  is  obtained  by subtracting  the  “DESCENDING  REGISTER  END” from  the  “DESCENDING  REGISTER  BEGINNING” and    subtracting    “ASCENDING    REGISTER BEGINNING”  from  the  “ASCENDING  REGISTER END.”  These two amounts MUST be equal. Block  4:   METER  OPERATOR.   The  meter  operator prints his or her name and rank, and signs next to his or her initials. Block 5:  SUPERVISOR.  The meter custodian prints his or her name and rank, and signs next to his or her initials. DEFECTIVE POSTAGE METER MACHINES When a postage meter becomes defective, attempts to  repair  the  meter  locally  are  NOT  authorized.   The postage meter must be withdrawn from service and sent to the servicing JMPA for repair or replacement.  If the meter base portion becomes defective, it can be repaired locally and should not be returned.   If the meter base cannot be repaired locally, then return the meter base to the servicing JMPA. Use of a postage meter is easy and convenient, and will expedite window transactions for the convenience of postal patrons and postal clerks. Q8-24.   What are the two main parts of the postage meter machine? Q8-25.   A postage meter tape can be made out for what maximum amount? Q8-26.   Each postage meter has two registers.  Name them. Q8-27.   What  PS  form  is  used  to  record  daily  meter register readings? Q8-28.   What is the purpose of the postage meter key? Q8-29.   When postage meter heads become defective, the meter operator is not authorized to repair the meter.  (True/False) Now turn to appendix 1 to check your answers. MONEY ORDERS Learning Objective:   Recall the purpose for providing money order service at Navy MPO’s. Providing money order service is an important part of the overall operation of a military post office.  Any post office on board a ship or shore activity that has a disbursing  officer  assigned  should  conduct  money order business.   Conducting money order business is not  mandatory  at  a  Navy  post  office. However,  it should be provided as a convenience to personnel and as a service contributing to welfare and morale. One of your duties as a military postal clerk will be conducting  money  order  business. Money  order service  means  issuing  and  cashing  domestic  money orders,  remittance  of  money  order  funds,  and  the preparation  and  submission  of  money  order  reports. All information in this section applies to MPOs with a fixed credit account. MONEY ORDER FORMS Learning Objective: Identify the money order form  set,  procedures  for  requisitioning  blank money  orders,  and  the  security  requirements for money orders. There  are  two  types  of  money  order  forms, domestic  and  international.    In  this  chapter  we  will discuss the makeup of the domestic money order set, requisitioning,  handling,  accounting  for,  and  the safeguarding of blank money order forms. THE MONEY ORDER SET A money order form set consists of 3 hard copies and  2  carbons,  each  having  a  specific  purpose  (see figure 8-19): Item  1:   The  top  copy  is  the  money  order  negotiable document. Item 2:   The Voucher.   You will retain this portion to prepare your money order report, which we will discuss later in this chapter. Item 3:   The Customer Receipt.   The customer receipt serves as proof of purchase in case of loss or theft of the money order. Item  4:    The  2  carbons  are  removed  along  with  the voucher  before  the  money  order  and  money  order receipt are issued to the customer. 8-25

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