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nearly at the low limit, you must determine the
time frame within which you could replenish your
stock. Are there any outstanding requisitions for
brand X cigarettes? Are you scheduled for under-
way replenishment by an AFS in the near future?
You must take all these things into consideration
before completing a transfer.
Your ship might also be overstocked with
some merchandise. You should advise the ships
store officer to place the overstocked merchan-
dise on an excess stock list. As a result, another
ship may agree to relieve you of some of the
excess stock. This transaction would be done by
a transfer at cost price.
In addition to the usual transfer to other
supply officers, you may have the occasion to
transfer ships store stock to the Marine Corps,
to other government departments such as the
Army and Air Force, to ships operated by the
Maritime Administration, or even to foreign
governments or vessels. In each of these cases, you
should try to negotiate a cash sale rather than a
transfer. However, if a transfer is the only
alternative, you should carefully follow the pro-
cedures detailed in the NAVSUP P-487.
Issues
According to the NAVSUP P-487, there are
eight individual types of issues you may use to
expend stock. By far, the most frequent type of
issue you will make is an issue for use to a
service activity. For example, an issue for use
occurs whenever you issue operating supplies
(such as bleach or combs) to the laundry or
barbershop, display articles for the ships store,
or repair parts for vending machines.
An issue for use takes place as a transfer of
stock from a responsible custodian to the operator
of another ships store facility whenever the
stock is intended for use and there is no
reimbursement for the value of the issued
stock. In other words, only stock that you
issue for use in a service activity should be
expended from the operation at the time of issue.
Since you will not receive cash in reimbursement
for the issued stock, you should consider any issue
for use as a cost of operations transaction. At the
end of the accounting period, you must use your
profits from the ships store to reimburse the Navy
Stock Fund for the value of the issued materials.
As a supervisor, you should make certain your
ships store personnel recognize the difference
between an issue for use and a breakout. Errors
in these two categories are easy to make as a
NAVSUP 973 (Intrastore Transfer Data) is used
for both transactions. In considering whether a
breakout or issue for use is required, you need
only consider the purpose of the transfer. If the
item is going to be sold either directly or after
further processing, then a breakout is called for
(when a separate operation exists). If the item is
going to be consumed or used in the operation
of a ships store facility, then an issue for use is
called for and the item should be expended as a
cost of operation.
Another type of issue that your ships store
personnel can confuse with an issue for use to a
service activity is an issue for ships use. You can
make an issue for ships use to any department
aboard ship and this issue will have nothing what-
soever to do with costs of operation. Reimburse-
ment for an issue for ships use should be made
from the operating target (OPTAR) of the ship
and not from ships store profits. An example of
an issue for ships use is when you issue clothing
items to the ships electricians to be worn by the
electricians when they are handling batteries.
Perhaps the biggest problem you will have in
the area of issues for ships use is controlling the
number of these issues. Once the other depart-
ments of your ship discover that they can obtain
certain stock from the ships store, they may
depend on the ships store too much. For example,
other departments might try to obtain issues of
clothing for all sorts of jobs. You should be able
to help the ships store officer in reminding the
other departments that all issues are charged
against their share of the OPTAR. The letter or
instruction that grants the supply officer the
authority to issue ships store stock for ships use
should outline clearly under what circumstances
this type of issue will take place.
Other types of issue are those you will make
for health and comfort items to survivors of
marine and aircraft disasters, to merchant ships
in distress, for burial of the dead, to Marine Corps
personnel, to the general mess, and to first enlist-
ment personnel. These will occur much less fre-
quently. You should know the procedures you
must use for each type of issue. You can find the
details for these procedures in the NAVSUP
P-487. Make certain your personnel follow these
procedures exactly.
Surveys
In spite of all your efforts to run a perfect
operation, there will be times when accidents or
events will result in loss of or damage to your
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