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thickness of 1 inch of solid steel.) The safe must
be anchored to the floor (or to a wall if the safe
weighs less than 750 pounds).
Safes should be located in properly secured
spaces that have been specifically designated for
the safekeeping of funds. Admittance to these
spaces should only be through self-closing and
self-locking doors. All external windows, vents,
or other openings that might offer a means of
entry must be secured by gratings, expanded
metal, or bars and must be protected by a direct
wire tie-in to the station security alarm system or
office. The collection agents office, itself, need
not be protected with a security alarm system.
However, any spaces that are used for commissary
funds must be protected by an alarm system.
The officer in charge should review re-
quirements with the station security officer to con-
sider which system (ultrasonic, capacitance,
audio-detection, or other) is best suited to the
needs of the commissary. When this determina-
tion has been made, the officer in charge will
initiate action to procure and install the selected
system as soon as possible. Upon receipt of an
appropriate request, the Navy Resale and Services
Support Office will provide the financial
assistance to support the installation of the
security system. Offices of collection agents must
not be used or occupied by persons other than
those designated to handle cash collection from
sales.
Transportation of Funds
Once funds are safely collected and held, they
must be transported. The commitment to security
continues during transportation of the com-
missarys funds. Whenever funds are transported
from the commissary, certain authorized methods
must be followed. Any commissary supervisor or
manager who is responsible for commissary funds
should consult NAVRESSOINST 4065.39 for the
latest security measures that must be taken
whenever funds are transported from any com-
missary location.
GIFTS, PERSONAL LOANS,
EMPLOYEE CHECKS, AND
MISCELLANEOUS EXPENDITURES
No person employed or assigned to duty in a
Navy commissary may accept gifts, loans, or
favors from any person or firm engaged in
business with or known to be attempting to engage
in business with the store. No person, either
military or civilian, concerned with the operation
or administration of commissaries is authorized
any special privileges or services. Unauthorized
privileges and services include samples or other
free merchandise, reduced prices on merchandise
or services, charge sales, loans of merchandise or
equipment, or cash bonuses. Favored treatment
in any way is not authorized. If you (or your per-
sonnel) are offered gifts or samples, simply state
that you cannot accept anything because it is
against regulations.
Personal loans must not be made from com-
missary funds for any purpose. A personal check
drawn by or in favor of an employee who is an
authorized patron may be cashed in the store.
However, the employees check must be deposited
daily. It is strictly forbidden to withhold from
daily deposit any employees check. Although,
there is no existing authority that covers the
expenditure of commissary funds for gifts or con-
tributions for commissary parties or picnics,
commissary personnel are not permitted to
borrow money from the cash register, change
funds, or cash receipts for personal use. Under
no circumstances are IOUs ever permitted.
MANAGEMENT OF STOCK
As a supervisor in a Navy commissary, you
may play an important role in the procurement,
management, and sale of stock in your store.
Stock for a Navy commissary is defined as articles
intended for resale, consumable materials except
office supplies intended for use, and minor equip-
ment and parts. Consumable materials and minor
equipment and parts should be carried in
inventory until they are issued for use.
AUTHORIZED STOCK OBJECTIVES
In your management of commissary stock,
you must learn how to meet the probable demands
of your store. You must also learn how to stay
within prescribed, authorized limits. Refer to table
8-1 as you read the information below.
Items falling within the categories listed in
table 8-1 are authorized for procurement for resale
in Navy commissaries. In table 8-1, the quantities
appearing within each major commodity group
represent the minimum number of line items
authorized and the recommended stock level for
these items when sufficient shelf and storage space
is available. The recommended amount is not a
fixed ceiling, but represents that level of
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