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of cash collected or transferred. A sample
cashbook is shown in figure 6-3.
Whenever practical, the ship’s store officer
should deliver the funds (in the ship’s store
officer’s custody) to a disbursing officer on a
weekly basis. The document that should be used to
transfer such funds is a cash sale Requisition and
Invoice/Shipping Document (DD 1149) that must
be prepared in an original and minimum of four
copies. The format for the DD 1149 is shown in
figure 6-4. The original and three copies of the
DD 1149 are sent to the disbursing officer. The
disbursing officer completes the certification on
the original of the DD 1149 and returns it to the
ship’s store officer.
The signed original and one copy of the cash
sale invoice (DD 1149) for each deposit made with
the disbursing officer should be forwarded
monthly along with the Financial Control Record
(NAVSUP 1099) to the Fleet Accounting and
Disbursing Center, Atlantic (FAADCLANT) or
Pacific (FAADCPAC), as appropriate. (See your
current NAVSUP P-487 for additional details.)
When it is not possible to turn in all funds to
a disbursing officer on the last day of the month,
the ship’s store officer should forward a certifica-
tion along with the monthly transmittal of
Figure 6-3.—Ship’s store officer’s cashbook.
6-14
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