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into Group III retail and bulk storeroom spaces.
Where this is impractical, a high security key-type
padlock with a shrouded shackle should be in-
stalled. Stock numbers for procurement of these
items are available in the Afloat Shopping Guide,
NAVSUP P-4400.
Remember, your ship’s damage control pro-
cedures must be considered whenever additional
locks are installed on doors leading to Group III
spaces. Hinges must be installed on the doors so
that the hinges will not be exposed. Hinge pins
that are exposed should be tack-welded so any
attempt at removal will be thwarted. For regula-
tions covering emergency entry into Group III
spaces, consult your NAVSUP P-487.
Group IV spaces consist of all service activities
including the barbershop, the tailor shop, and the
laundry and dry-cleaning service areas. These
spaces are classified as Group IV spaces provided
no cash sales or other cash transactions are made
through these service facilities or no material
intended for ultimate cash sale is stored in these
spaces. (Otherwise, the spaces must be placed
under Group III security.)
Each of the Group IV spaces must be pro-
vided with its own lock. The original key to the
lock of each Group IV space must be different
from the keys to any of the other Group IV
spaces. The person who is in charge of the space
during working hours should retain possession of
the key to that space. After working hours, the
key should be turned over to the duty petty
officer who will place the key in the general key
locker in the supply office. Any duplicate keys
will be kept in the supply office key locker, in a
special duplicate key locker, or in the supply
officer’s safe. A master key, an original, which
will pass all locks in Group IV spaces, may be
retained in the custody of the supply officer or
his designated assistant. The duplicate master key
should be retained in the custody of the supply
officer. The use of car seals is discussed in your
NAVSUP P-487. Consult this publication for fur-
ther details.
Sanitation
Sanitary regulations approved by the senior
member of the medical department must be
posted prominently in all service activities
operated under the ship’s store. These regulations
must be enforced rigidly. As senior petty officer,
you must carry out your responsibility for ensur-
ing that your people are complying with the
sanitary regulations posted in their spaces. Sanita-
tion is even more important in the ship’s store,
since the obvious observance of proper sanitation
creates a favorable impression with the customers.
For detailed information on mandatory
regulations governing sanitation, refer to Naval
Medical Command publication 5010 (NAVMED
P-5010).
SALESROOM SUPERVISION ON
SHIPS WITHOUT SUPPLY
CORPS OFFICERS
You can apply much of the information you
have already read in this chapter to salesroom
operations on ships without Supply Corps of-
ficers. However, there are some variations in the
cash-handling procedures that you should know.
The next paragraphs should provide you with
some of the basic information you will need for
supervising salesroom operations on ships without
Supply Corps officers.
Cash received from sales in the ship’s store
must, at the time of sale, be cleared through a cash
register. (The paid out key should be blocked to
prevent its use.) Cash should be recorded in the
Cash Receipt Book (NAVSUP 470) according to
directions in the NAVSUP P-487. Collections
from the ship’s store should be made at the
following times:
l When the total amount in the register is
in excess of the change fund by $25 or more
l When the retail store is to be closed for
a period of more than 72 hours
. At least once a week
l On the last day of the month that the store
is open
. When there is a change of ship’s store
officer or ship’s store operator
In addition to the Cash Register Record
(NAVSUP 469), the ship’s store officer should
maintain a cashbook as a record of the amount
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