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deputy. A copy of the letter is forwarded to DFAS-CL.
If another individual is appointed to succeed the deputy,
a copy of the formal letter of appointment and specimen
signatures for the new deputy are forwarded with the
copy of the revocation letter of the outgoing deputy.
AGENT CASHIER
As done for deputy DOs, the current DO appoints
individual agent cashiers in writing. Unlike the
position of deputy, however, the position of agent
cashier is both established and approved locally by the
activity’s CO.
Appointment Procedures
The DO appoints an agent cashier, who acts under
a formal letter of appointment by that DO.
LETTER OF APPOINTMENT.— The letter of
appointment is issued in an original and two copies and
must contain the following information:
Name and rank or grade of the cashier
Office in which the duties are to be performed
Description of the position’s specific duties and
limitations
Effective date of the appointment
An acknowledgement of acceptance of the
appointment, and the statement “I agree to hold
myself accountable to the United States for all
public finds received.”
A statement that the individual appointed as
agent cashier has been counseled as to the
pecuniary liability of the position and given
written operating instructions
The agent cashier acknowledges acceptance of the
position by signing the original and all copies of the
letter of appointment.
DISTRIBUTION PROCESS.— The agent
cashier keeps the original letter of appointment. A copy
is forwarded to the office where the duties are to be
performed. The final copy is returned to the appointing
DO.
Duties and Responsibilities of Agent Cashier
Generally, an agent cashier’s duties are similar to
those of a bank teller. They usually consist of making
cash payments and collections, performing
check-cashing services, and preparing financial
documents. An agent cashier may also be authorized to
sign his or her own official documents verifying
completion of transactions that were specifically
authorized by the DO.
Agent cashiers are not authorized to sign U.S.
Treasury checks or depositary checks, Statements of
Accountability, or other documents relating to the
disbursing officer’s accountability. With these
exceptions, an agent cashier may be authorized to
perform any duty relating to public funds in the name
of and for the account of the current DO.
Duration of Appointment
Agent cashier appointments are effective only
while the appointing DO continues to serve as DO of
that activity. The appointment of an agent cashier may
be revoked by the DO at any time. All revocations must
be in writing and include the effective date of
revocation.
COLLECTION AGENT
A collection agent is an individual who has been
designated to perform duties relating to the collection
of official funds. That includes the collection of funds
held as safekeeping deposits at a point other than the
disbursing office.
Appointment Procedures and Restrictions
The officer responsible for the collection of the
designated official finds appoints the collection agent
in writing. The appointed collection agent can be an
officer, an enlisted member, or a civilian employee.
Disbursing personnel, however, are not eligible for
appointments as collection agents. This is because
individuals appointed as collection agents are not
authorized to serve concurrently in any other
accountable position and shall not be charged with the
handling or custody of any other funds.
The officer who appoints a collection agent will
prescribe that agent’s duties and will act as the agent’s
general supervisor. Some of the functions to which
collection agents may be appointed will depend on the
status of the appointing officer.
CO OR OIC.— A CO or OIC ashore may approve
and establish the position of collection agent to take care
of responsibilities involved with the collection of the
following funds:
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