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Page Title: Records of Trial and Contents General and Special Cout-Martials
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RECORDS OF TRIAL AND CONTENTS GENERAL AND SPECIAL COURTS-MARTIAL The final format of the record of trial is dictated by the MCM and supplemental regulation issued by the  SECNAV(JAG).  Making  sure  the  record  is correct  and  complete  is  one  of  your  greatest responsibilities as a court reporter. TYPES There  are  two  types  of  trial  records.  These  are verbatim  and  summarized  records.  Verbatim  records are required in all GCM cases when any part of the sentence adjudged exceeds 6 months of confinement or  other  punishments  that  may  be  adjudged  by  an SPCM,  or  a  BCD  has  been  adjudged.  A  verbatim record is also required in SPCMs where a BCD has been   adjudged. Summarized  records  may  be  used only in an SPCM that does not adjudge a BCD. COPIES AND DISTRIBUTION In  GCMs  and  SPCMs  that  require  a  verbatim transcript, prepare an original and four copies of the record of trial and send them to the CA. In all other GCMs  and  SPCMs,  prepare  an  original  and  one  copy of the record of trial and send them to the CA. In a joint  or  common  trial  you  will  need  to  prepare  an additional copy of the record for each accused. The convening  or  higher  authority  may  direct  that additional copies of the record of trial of any GCM or SPCM be prepared. You  should  check  the  policy before sending the record of trial to make sure the correct number of copies is provided. You also must prepare  a  copy  of  the  record  for  delivery  to  each accused  after  it  is  authenticated. SECURITY  CLASSIFICATION If  the  record  of  trial  contains  matter  that  is classified  according  to  Department  of  the  Navy Information   and   Personnel   Security   Program Regulation,    OPNAVINST   5510.1H,   the   TC   must make  sure  a  proper  security  classification  is  assigned to the record of trial and on each page that classified material  appears.  Do  not  include  classified  matter  in a record of trial whenever it can be avoided. Before delivery of a copy of a classified record to the accused, send it to the CA who will remove all classified  matter  from  it. The  CA  prepares  a certificate showing the page(s) removed or partially deleted and the exhibits removed. The cleansed copy of  the  record  with  the  original  certificate  is  then delivered  to  the  accused. Attach  a  copy  of  the certificate  and  a  statement  signed  by  the  accused acknowledging  receipt  of  the  cleansed  copy  of  the record to the original record of trial. GENERAL CONTENT AND ARRANGEMENT When  you  send  a  record  of  trial  to  the  Judge Advocate  General  (JAG)  or  send  it  out  for  a  judge advocate’s   review   under   Article   64(a),   UCMJ, arrange the record and bind all the allied papers in the following order: 1.   Front   cover   and   inside   front   cover (chronology sheet) of DD Form 490. 2. Posttrial checklists 1, 2, or 3 and 4, 5, and 6. 3. Judge advocate’s review pursuant to Article 64(a) if any. 4. Request of the accused for appellate defense counsel, or waiver or withdrawal of appellate rights, if applicable. 5.  Briefs  of  counsel  submitted  after  trial,  if  any. 6. Court-Martial Data Sheet, DD Form 494. 7.  Court-martial  orders  promulgating  the  result of trial as to each accused (ten copies verbatim and four  copies  summarized). 8.  When  required,  signed  recommendation  of the SJA or the legal officer, in duplicate, together with all   clemency   papers,   including   clemency   recom- mendations by the court members. 9. Matters submitted by the accused pursuant to R.C.M. 1105. 10.  Charge  Sheet,  DD  Form  458  (unless  included at the point of arraignment in the record). 11.  Congressional  inquiries  and  replies,  if  any. 12. Investigating Officer’s Report, DD Form 457, pursuant to Article 32, UCMJ, if such investigation was  conducted,  followed  by  any  other  papers  that accompanied  the  charges  when  referred  for  trial, unless included in the record of trial proper. 13. Advice of the SJA or the legal officer, when prepared pursuant to Article 34, UCMJ. 3-15

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