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More than one meter may be assigned to a license
at any given location. MPOs are not authorized to issue
licenses, but will maintain a supply of PS Forms
3601-A in case they are needed by a local agency.
This form is completed by the requesting command
and mailed to the appropriate gateway postmaster at
the following locations:
• Locations served by Postmaster, New York or
Miami:
U.S. Postal Service
Office of Mailing Requirements
Attn: Meter Section
Room 3220, JAF Building
New York, NY 10199
. Locations served by Postmaster, San Francisco:
U.S. Postal Service
Office of Mailing Requirements
Attn: Meter Section
1300 Evans Ave., Room 303
San Francisco, CA 94188
The DOD command using meters is responsible
for the operation and use of the meter. The COPE or
postal finance officer (PFO) at each location where
postage meters are in use keeps a copy of the
Application or Update for a License to Lease and Use
Postage Meters, PS Form 3601-A, for each official
meter. Do not use meters without a valid license issued
by the serving gateway postmaster.
Licenses will be canceled when not needed. The
equipment should be returned to the location from
which it was leased.
Q14. Postage meters may not be used without a valid
license. (T/F)
COST-SAVING MAIL SERVICES
There are various money-saving methods for
dispatching mail. The most economical method is the
use of the guard mail system. This system is not a
function of USPS and therefore no postage is required.
The other mailing methods discussed will also save
m o n e y b e c a u s e o f t h e b u l k m a i l i n g t o o t h er
commands.
U.S. GOVERNMENT MESSENGER
ENVELOPES (GUARD MAIL)
The following are general guidelines for the use of
guard
l
l
l
l
l
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mail envelopes:
Cross out or cover the last address appearing on
the envelope.
Include the name of the command where the
envelope is to be delivered. Use approved,
recognizable short titles in place of a full
command name. You can include a particular
person’s name or a department/staff office code.
Bundle all guard mail together.
Use yellow guard mail envelopes. If yellow
envelopes are not available, regular blank
envelopes are acceptable, if “Guard Mail” is
written on the envelope.
Fill out signature log book at the consolidation
center during drop off and pick-up of guard mail.
Do not send Confidential and/or Secret material
in guard mail envelopes. It is prohibited by the
Department of the Navy Information and
Personnel Security Program Regulation,
OPNAVINST 5510.1.
PERMIT IMPRINT
Naval activities desiring to make permit imprint
mailings will establish a permit imprint account.
Activities desiring to apply for a mailing permit
imprint will submit a Mailing Permit Application and
Customer Profile, PS Form 3615 (fig. 3-8), along with
the appropriate fee, to the civil post office where the
permit imprint mailings will be deposited. Permit
imprint mailings cannot be made at military post
offices.
A permit imprint account Advance Deposit Trust
Account (ADTA) is established at each post office
where permit imprint mailings are deposited. No
minimum dollar amount is needed to open a permit
imprint account ADTA; however, sufficient funds
must be available to cover the complete cost of the
mailing.
Payments for postage or deposits to a permit
imprint ADTA will be made at each point designated
by the postmaster.
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