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A sack is a bag used to transport nonpreferential
Periodicals, Standard Mail (A) and Standard Mail (B).
It is closed with a draw cord and fastener.
A tray is used for flats or letters, depending on the
tray dimensions.
Outgoing official mail is pouched, sacked, or
tray as ordinary outgoing mail before any of the mail
is dispatched. All mail must be pouched, sacked, or
trayed by classification and service, considering
priorities, transportation policies, and cost. All mail
centers and military post offices (MPOs) will use the
following general guidelines:
Dispatch priority mail in orange air priority
parcel pouches and First-Class letter mail in letter trays
or orange air number 1 or 2 pouches.
Dispatching activities must not commingle
First-Class Mail or Priority Mail with Standard Mail
(A), Standard Mail (B), or other classes of mail.
Dispatch directory service letter mail with other
letter mail.
Items that could possibly damage mailbags or
other mail may not be pouched or sacked, but will be
dispatched as outside pieces (OSPs).
Place all mail in sacks, pouches, or trays, then
properly label and tag them. When labeled and tagged
correctly, the least amount of mail delay can be
expected if the mail is handled correctly. Since slide
labels and tags are the only external identifiers of end
destinations for mail contained in the pouch or sack,
be careful to label all mail correctly before
dispatching.
Q5. A pouch is a mailbag identified by what
characteristics?
MONITORING OFFICIAL MAIL
Monitoring your official mail operations is a
necessary requirement. By doing this, it should save
you time and problems. You may even learn new ways
to save the Navy money. If you learn new ways of
official mail-management cost-saving practices, share
them with other official mail managers. Observe your
official mail operations to detect abuse of the program.
The following suggestions are some of the ways you
can monitor the Official Mail Management Program:
Randomly survey outgoing official mail by
checking for proper preparation, address format,
address application, and proper postage and fees applied
Ensure registered, certified, and/or official
mail/material with Return Receipts complies with
current instructions. Inspection may include opening of
official material/mail to determine the contents
Return official mail/material in noncompliance
with existing regulations to the originating
command/activity
Use the Official Mail Manager’s Inspection
Checklist, found in OPNAV Instruction 5218.7, as a
guide to help you monitor your official mail program
The official mail manager or assistant official mail
manager (AOMM) are the only persons authorized to
open official material before the application of
postage. The inner wrapper of classified material is
never authorized to be opened. The OMM/AOMM
will maintain a log to document anytime a piece of
official material is opened for inspection purposes.
The log will contain the following information:
1 .
2.
3 .
4 .
5 .
Date
Full name of command/activity originating the
material
Command to which material is addressed
Registered/Certified number, if applicable
Signature of OMM/AOMM who opened the
material
ADDRESS FORMAT
To be compatible with USPS automation
requirements, the Department of Defense (DOD) has
directed that the delivery line include a street address
or post office box for all official mail addresses located
in areas served by USPS. In addition, except for
invitations to social functions where handwritten
addresses are prescribed by social custom, the delivery
address on official mail will be typed or printed by
mechanical means in upper case (capital) letters and
contain no punctuation except for the hyphen in the
ZIP+4 Code.
Commanders/commanding officers of activities
located within the United States and its territories and
possessions, except those having an MPO address or
approved by Congress for closure, who have not done
so already, will:
Coordinate with local USPS officials to
revise/reformat their official mailing address and
those of their tenant commands
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