| |
1-8.
When you receive correspondence
from another command that requires
a response, which of the following
actions should you take?
1.
2.
3.
4.
Assign it to one of your
subordinates for action
and place a copy of the
correspondence in a tickler
file
Assign correspondence to one
of your subordinates and decide
on a mutually agreeable target
date
Reply to correspondence within
15 days
Give correspondence to the YNs
1-9.
1-10.
1-11.
since it is their job to deal
with correspondence
What office normally maintains the
recurring reports file?
1.
The personnel office
2.
The administrative office
3.
The operations office
4.
The supply office
Why is proper maintenance of the
recurring reports file important?
1.
To prevent duplicate files
2.
To achieve uniformity
3.
To achieve standardization
4.
To achieve accessibility
What instruction contains
information about correspondence
management?
1.
BUPERSINST 7040.6
2.
SECNAVINST 1650.1F
3.
SECNAVINST 7220.81
4.
SECNAVINST 5216.5C
1-12.
Which of the following states a
policy concerning the preparation
of correspondence?
1.
It is not always necessary to
have the information needed to
prepare correspondence
2.
All information needed to
prepare correspondence must be
carefully researched
3.
Preparation of correspondence
should be based on knowledge
and expertise
4.
The administrative officer is
responsible for preparing
correspondence
1-13.
The proofreading of outgoing
correspondence should follow which
of the following guidelines?
1.
Check for errors only by using
the spell-check program in the
word processor
2.
The personnel officer should
proofread all correspondence
3.
The executive officer should
proofread all correspondence
4.
Proofreading of correspondence
is to make sure material is
accurate in all respects
1-14.
Which of the following descriptions
best explains the nature of
directives?
1.
2.
3.
4.
Directives are documents that
are not brief in nature
Directives are documents that
are used only by COs of shore
activities
Directives are documents that
remain in effect for 5 years
Directives are instructions,
notices, or change transmittals
that prescribe or establish
policy, organization, conduct,
methods, or procedures
2
|
