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This is applicable, for example, during GMTs and
predeployment briefings.
Presentation to Introduce
Occasions such as command briefings may arise
that call for you to introduce a speaker. You may need
to write a speech of introduction. If so, obtain a
biography on the individual in advance and use it when
preparing your introduction. The object of an
introduction is to create a desire of the audience to hear
the speaker; everything else is subordinate to this aim.
You do not have to use everything in the biography. The
topic of the speech and the type of audience determines
the portions of the biography that you use for your
introduction.
There are no hard and fast rules for introducing
speakers, but you must use the proper title for the person
you are introducing. Following are a few general rules
you should use:
When you introduce officers by rank, give their
position title, if appropriate; for example,
Captain Charles Doe, Commanding Officer,
Naval Air Station, Jacksonville.
Officers may be introduced as Mr., Mrs., or Miss
up to and including the rank of lieutenant
commander. They are introduced by rank from
commander and above.
Use the Honorable (name) and position title
when introducing presidential appointees as well
as federal and state elected officials; for example,
the Honorable John Smith, Under Secretary of
the Navy.
Navy chaplains are always introduced as
chaplain.
Navy dentists or doctors are introduced as doctor
up to and including the rank of lieutenant
commander. They are introduced by rank from
commander and above.
Use Petty Officer First Class (name) and position
title when appropriate; for example, Petty Officer
First Class John Doe, Career Counselor, USS
Jouett.
PRESENTATION PREPARATION
What steps do you take to assure a successful talk
and to make it worth the time of the audience and
yourself once you have scheduled a presentation or
received a request to speak to a group?
Analyze
Analyze your audience, occasion, and location and
determine the purpose that can best be served in the talk.
Is it merely to inform? Is it to convince the audience?
Is it to stimulate the audience?
Outline
Prepare a complete, detailed outline of the entire
presentation using guidelines contained in figure 6-1,
citing types of example material for each point to be
made. Plan the type of audiovisual aids to be used and
indicate on the outline where they are to appear during
the presentation. Most large commands have access to
a graphics or training aids section that can prepare
almost any type of visual aid you may need as long as
you can supply them with a rough idea of what you want.
Most presentations that you expect to become involved
with will be supported with an overhead transparency
projector.
Any presentation is made up of three parts: the
introduction, the main body, and the conclusion.
In the introduction, you should identify yourself
and make a positive statement that shows your interest
in the group and the topic. You also should have an
attention- or interest-getting statement. This statement
can be an example, a presentation of data, a narrative,
or an assertion. Unless you know each individual in the
audience, jokes are
not recommended as
attention-getters because they may offend or alienate
part of your audience. The introduction also should
identify the purpose and objectives of the presentation.
The main body should be assembled point by
point in the order required. Each point should be
supported by data or facts. If possible, you should limit
any group presentation to not more than seven main
points.
NOTE: The limitation of points does not
necessarily apply to a classroom presentation. You
should make every effort, however, to make any
classroom presentation as simple as possible.
The conclusion also should contain a brief review
or summary of the points covered and an inspirational
message for the audience to use. The conclusion should
end by thanking the audience and complimenting them
on their attitude and for their participation.
6-10
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