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What to Purge
The documents you purge from the service record
should be documents that have served their purpose and
are no longer needed to be filed in the service record.
You should use common sense in this matter. Ask your
supervisor if a document (or documents) should remain
in the service record.
How to Purge
Do not discard any service record documents. You
should give all the documents you purge from service
records to the respective individuals for further
disposition. You should explain to them that they should
keep documents that are of value to them as long as they
can.
Why You Should Purge
Wouldn’t you like to walk into an office and notice
that all records are properly purged and neatly
maintained? Wouldn’t you like your shipmates to walk
into your office and notice how neatly you maintain their
records? How do you maintain the records you are
responsible for in your office?
Many personnel offices take pride in maintaining
neat and well-purged service records. This inspires
confidence. This is a reflection of the “I care” attitude
and certainly reflects the great pride the PNs have in
their jobs. Individuals who notice that their records are
properly purged and neatly maintained have confidence
in the abilities of their PNs. Not only do they feel that
they can rely on their PNs to maintain their records
properly, but they also know that they can rely on them
in any matter pertaining to personnel administration.
Strive to be this type of person! Be neat and show pride!
CLOSING AND DISPOSING OF ENLISTED
SERVICE RECORDS
According to the MILPERSMAN, Article 5030140,
the status of a member under orders determines whether
the U.S. Navy Enlisted Service Record, NAVPERS
1070/600, is closed or remains open. According to this
same article, you must close the field service record
when a member is completely severed from all naval
status gained by enlistment or induction.
Reasons
A field service record is closed for the following
reasons:
A member is released from a voided enlistment.
A member is discharged from recruit training
or Navy Veteran/Other Service Veteran
(NAVET/OSVET) indoctrination.
A member is discharged without immediate
reenlistment.
A member is discharged from the Regular Navy
or Naval Reserve for immediate reenlistment in
another branch of the U.S. Armed Forces.
A temporary officer or an enlisted member is
discharged to accept a permanent warrant or
commission in the Regular Navy or Naval
Reserve. (In this case, you should close the
enlisted field service record only.)
A member is transferred to the Fleet Reserve, the
Retired List, or the Permanent Disability Retired
List and concurrently released from active duty.
(In this case, you should mark the outside cover
of the NAVPERS 1070/600: FLEET RESERVE
or RETIRED, as appropriate.)
A member is transferred to the Retired Reserve
or the Naval Reserve Retired List. (In this case,
you should mark the outside cover of the
NAVPERS 1070/600: RETIRED. Also include
the page 13 retirement entry and a copy of the
retirement orders.)
Packing and Forwarding Procedures
You should always send a closed field service
record with the health treatment record as a one-record
packet to the Naval Reserve Personnel Center
(NAVRESPERSCEN), Code 401, New Orleans,
Louisiana, unless the member is deceased. If the
member is deceased, you should follow procedures
outlined in the MILPERSMAN, Article 5030140.
We mentioned earlier that the closed service records
are forwarded to NAVRESPERSCEN (NRPC). You
must be aware that NRPC subsequently forwards the
closed service record documents as indicated in the
MILPERSMAN, Article 5030140, to CHNAVPERS
(PERS 313C) to update the permanent microfiche
record. The permanent record is then joined with the
health treatment record and sent to the National
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