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Passenger Reservation
Request (PRR)
Signed original
DD Form 884
Copies of the PCS orders
COPY
of the overseas
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area commander’s entry
approval or aepenaents, if requirea
l
Dependents’ passports, issued by the Department
of State
Submit
PRRs according
to instructions
provided
in
chapter
2,
appendix
A,
of the
PTM.
When
PERSUPPDETS
are geographically
separated from the
NAVPTO and mail service must be used, the PRR may
state that required
supporting
documents
have been
completed and are on file. Names of the dependents will
be listed on the port call.
Dependents’
travel
arrangements
must
be
confirmed before travel may begin. Dependents should
not, under any circumstances,
proceed to the Area Port
of Embarkation
(APOE) for transportation
until
all the
required
documentation
has been issued; that is, port
call, no-fee passport(s), as required, and transportation
documents
such as airline
tickets
and Government
Transportation
Requests (GTRs). Refer to the glossary
of this
TRAMAN
for
the
definition
of port
of
embarkation.
DEPENDENTS
TRAVELING
OVERSEAS
WITHOUT
SPONSOR
At times,
dependents
must
travel
to overseas
locations
without
their
sponsor.
The
following
paragraphs
explain
the procedures you should follow
when dependents are not accompanied by the sponsor.
Keep in mind that the necessity for dependents to travel
overseas without
the sponsor can be attributed
to, for
example, a previous denial of entry approval. It is also
possible that the member may have decided to defer his
or her dependents
travel
to a later date for personal
reasons.
FORWARDING
OF DOCUMENTS
TO THE
NAVPTO
BY THE MEMBER
The
member
should
submit
the
following
documents to the appropriate
NAVPTO to substantiate
future date travel arrangements of his or her dependents:
l
A subsequent
entry
approval
authorization
(if
entry approval
has previously
been denied), or
the original
entry approval authorization
Completed DD Form 884
Copy of the member’s orders
Authorization
to Apply for a “No-Fee” Passport
and/or Request for Visa, DD Form 1056 (fig.
11-7) (when required)
The member
should
submit
these documents
in
addition to any other documents or information
required
by the appropriate
NAVPTO before he or she transfers
overseas. You, as the transferring
command’s PN, are
responsible
for
informing
the
member
of all
requirements
in
conjunction
with
travel
and
transportation
arrangements.
Although
the member is responsible for submitting
these
documents
to
the
NAVPTO
and/or
the
transportation
office of the PERSUPPDET,
you as the
transfer’s PN may have to submit
these documents
yourself for the member before he or she transfers. You
must make sure that the Authorization
to Apply for a
“No-Fee” Passport and/or Request for Visa, DD Form
1056, is correctly filled-out
and signed. Remember also
that it is always a good idea to communicate
with the
of&e
arranging
the transportation
of dependents
concerting
any other documents that may be required
and/or new procedures.
Before the member transfers
overseas, you should
inform
him or her about your office’s willingness
to
further
assist his or her dependents in any way your
office can. Explain
the member that if your unit should
be deployed
after he or she departs
and his or her
dependents need assistance, that they should report to
the nearest
PER SUPPDET
and/or the appropriate
NAVPTO
for
assistance.
You
should
make
the
member’s transfer
as painless
as possible.
Do not
inconvenience
either
the
member
or his
or her
dependents.
TRAVEL
CASE FILE
In
most cases, the
NAVPTO
that
issues
the
sponsoring
member’s port call, makes sure that
a
complete travel case file is developed for all dependents
who will be traveling
separately from the member. The
file includes the following
documents:
l The member’s orders
l
A copy
of the
dependent
entry
denial,
if
appropriate
l
All
documentation
required
for
obtaining
passports, when appropriate
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