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previous regular report, the regular endorsement will
apply only to the period since the regular report.
If there is any adverse matter in either a concurrent
or concurrent/regular report, the regular reporting senior
must make sure appropriate entries are made in the
service record and the member is afforded the right to
submit a statement. Both the concurrent and regular
reporting seniors must endorse the statement.
NOT OBSERVED FITNESS AND
EVALUATION REPORTS
NOB fitness and evaluation reports are submitted to
cover short periods of time (generally less than 3
months) during which a service member cannot be
meaningfully evaluated by his or her regular reporting
senior.
NOBs are submitted to cover periods of time during
which a member is under instruction, They are also
submitted to cover periods in which a member has been
fully evaluated in a concurrent report.
An NOB fitness or evaluation report may not have
trait grades or an advancement recommendation. If
there is any trait grade, the report must be fully
completed as an observed report even though all other
traits are marked NOB.
PERRFORMANCE INFORMATION
MEMORANDUM (PIM)
A PIM is a narrative-style report of performance
that provides information for use in verifying training
accomplishments, making field service record entries,
and/or preparing elavuation reports.
A PIM is prepared during the following occasions:
. For a member assigned to a command for duty or
temporary duty less than 3 months
. For a period of ADDU or TAD of any length
. For AT, active duty for special work (ADSW), or
mobilization recall lasting 17 days or less
. To provide course completion information
required for page 4 of the field service record
. For any other performance that should be
brought to the attention of the reporting senior
The PIMs should be forwarded within 15 days to
the command that will prepare the regular evaluation
report for the period covered. When the commanding
officer receives a PIM on a member of his or her
command, he or she takes into account information
provided in the PIM, and appropriate entries are made
in the regular evaluation report. A sample PIM is shown
in figure 5-32.
CHANGES AND SUPPLEMENTS TO
FITNESS AND EVALUATION REPORTS
After a fitness or evaluation report has been filed in
the official BUPERS microfiche record or the field
enlisted service record, it maybe modified only through
administrative changes or the addition of supplementary
material as discussed in annex P of BUPERSINST
1610.10, or through an appeal process as discussed in
annex S.
Figures 5-33 A and B shows you blank samples of
fitness and evaluation reports. You should refer to
figure 5-33 as you read the following discussion of the
different blocks of this report.
Administrative Changes
Administrative changes should be submitted only if
the modification affects the Administrative sections of
the report (blocks 1 through 19, 21 through 27, and
44 on the fitness report or block 48 on the evaluation).
The administrative changes, as mentioned previously,
may be submitted by the command or reporting
senior originating the report, the member’s current
command, or in some cases by the member as discussed
in annex P of BUPERSINST 1610.10.
Supplementary Material
Your command should submit supplementary
material if the modification includes the Evaluative
sections of the report. Supplementary material may also
contain changes to the Administrative sections of the
report. Supplementary material may be submitted only
by the original reporting senior or the member’s CO as
of the ending date of the report, or an authority granting
redress under Navy Regulations.
Refer to
BUPERSINST 1610.10 for additional information
concerning supplementary material.
DISPOSITION OF FITNESS AND
EVALUATION REPORTS
The BUPERS copy for E-5 and above with original
signatures and initials should be sent to PERS 322 with
a summary letter within 15 days after the ending date of
the report. One copy should be filed in the service
record, one copy given to the service member, and one
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