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. For a Reserve officer recalled to active duty or
assigned to active duty for special work (ADSW),
transfer the records with the officer or forward them to
the activity that will process the member to active duty.
. For a Reserve officer assigned to active duty
training (ADT) over 29 days, transfer the records with
the officer or forward them to the activity designated on
the ADT orders.
. For a Reserve officer whose inactive duty
training orders have been modified for a new
assignment, transfer the records to the new record
custodian for the unit assigned.
. For a Reserve officer whose inactive duty
training orders have been terminated and the member
has been transferred to the Individual Ready Reserve
(IRR), transfer the records to NAVRESPERSCEN,
Code 401.
l For a Reserve officer terminated from a drill unit
with a further military obligation, transfer the records
to NAVRESPERSCEN, Code 401.
. For an officer transferred to the Temporary
Disability Retired List (TDRL), transfer the records to
NAVRESPERSCEN, Code 401.
. For an officer retired and retained in an active
status, transfer the records with the officer or forward
them to the next duty station.
. For an officer in a prisoner of war or missing
status, transfer the records to CHNAVPERS (PERS
663). Mark the mail envelope POW/MIA - DO NOT
OPEN IN MAILROOM.
RECORDS DISPOSITION PROCEDURES
You must be able to prepare and forward closed
officer service records. For the most part, you will deal
with the closed records for officers separated from the
Regular Navy or Naval Reserve. This category
includes any officer who resigns or is permanently
discharged, dismissed, or retired with no further
military obligation. Occasionally, you will deal with
officer service records that have been closed for other
reasons. In these cases, you must know the correct
forwarding procedures.
Since you will mostly deal
with separations, lets look at these records first.
6-15
Officers Separated From the Regular Navy or
Naval Reserve
For officers separated from the Regular Navy or
Naval Reserve, you will always send the closed service
record or health treatment record packet to
NAVRESPERSCEN, Code 401.
Before forwarding the closed service record,
however, remove the following documents and give
them to the officer:
. The original officer separation orders and
endorsements
l Copies 1 and 4 of the Certificate of Release or
Discharge from Active Duty, DD Form 214
l Copy of the History of Assignments, NAVPERS
1070/605
l The original Officer Data Card, NAVPERS
1301/51
. Documents previously forwarded or not
essential to the officers permanent record according to
the Document Submission Guidelines for the Military
Personnel Records System, BUPERSINST 1070.27,
including forms and correspondence maintained for
local administrative purposes and of value to the officer
On the right side of the folder, retain the following
documents in sequence with the first document
described on top:
Copy of the officer separation orders and
endorsements
Copies 2 and 7 of the Certificate of Release or
Discharge from Active Duty, DD Form 214
The original History of Assignments,
NAVPERS 1070/605
The original Administrative Remarks,
NAVPERS 1070/613
The original Security Termination Statement,
OPNAV 5511/14
Duplicate copy from the health treatment record
of the Report of Medical Examination, SF 88
(separation physical examination)
Latest duplicate copy of the health
record Report of Medical History, SF
Secure the service record and health
record together as a one-record packet.
treatment
93
treatment
Mark the
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