| |
CHAPTER 3
CASH COLLECTIONS
One of the major causes of shortages of cash
in the ship’s store operation is the use of improper
cash collection procedures. As you advance to
Ship’s Serviceman second class, you may be
assigned the responsibility of collecting cash
aboard ship. Although using the correct cash
collection procedures will not eliminate all
shortages of cash, it will eliminate most. There-
fore, you must fully understand the cash collection
procedures outlined in the NAVSUP P-487 for
cash collections before collecting cash. You should
also refer to your NAVSUP P-487 for your daily
inquiries regarding cash collection.
RESPONSIBILITY FOR CASH
COLLECTION
The ship’s store officer is responsible for
collecting and depositing cash received from sales
in the ship’s store with the disbursing officer. The
supply officer provides guidelines in the supply
department instructions for collecting this cash.
These guidelines cover the procedures already
contained in the NAVSUP P-487 and the
NAVCOMPT Manual. The ship’s store officer
makes sure all parties involved in cash collections
are familiar with, understand, and comply with
the instruction on cash collection by signing the
supply department organizational copy.
CASH COLLECTION AGENT
If desired, the ship’s store officer may
designate an officer assistant or enlisted person
to collect cash. To do this the ship’s store officer
must designate him or her as a cash collection
agent in writing as shown in the NAVCOMPT
Manual, pars. 041502.8 and 041511. The cash
collection agent is responsible to the ship’s store
officer for all cash collections. The cash collection
agent may not be assigned as the retail store,
vending machine, amusement machine, or snack
bar operator. It is not recommended, but the
3-1
ship’s store recordskeeper may be the cash
collection agent when sufficient personnel are not
available. Disbursing personnel may not be
designated as cash collection agents; however, by
virtue of their position, they may make collections
in the ship’s store.
SALES OUTLET OPERATOR
The operators of the sales outlets are
responsible to the ship’s store officer for all cash
received from sales. They must exercise care and
diligence in all sales transactions and are subject
to disciplinary action for negligence or improper
performance of duties. Access to the cash register
is limited to the responsible sales outlet operator.
As cash collection agent, you should provide
training to sales outlet operators in proper
cash collection procedures during your daily
collections.
CASH FROM SALES
The operator of the sales outlet receives cash
and gives change to the customers. All sales in
the ship’s store are on a cash basis. The following
is the only way cash can be accepted in the ship’s
store:
1. United States currency
2. Traveler’s checks
3. Personal checks
United States currency is the only type of
money that can be accepted in the ship’s store.
In the case of vending machines, most coin
changers will not accept foreign coins. Any
foreign coins found in the vending machines are
worthless and cannot be collected as cash received.
Other than money, only personal or traveler’s
checks can be accepted for sales in the ship’s store.
The personal check must be written for the
amount of purchase while the traveler’s check, if
|
