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data input. The data on these forms that is col-
lected by the automated data processing (ADP) sys-
tem must be filled in by shipboard personnel before
transmitting the SEAS report to the TYCOM.
To make sure the green copies of all these
forms have been properly processed since the
previous transmittal to the cognizant TYCOM,
you should do the following:
. At least 24 hours before the required
submittal date you should, with the supply officer,
review all green copies. This is to make sure the
SEAS data entries are complete, accurate, and
legible. Since the source code identifies the basis
or means of material availability at the time an
item is requested, and because it is significant to
the TYCOM in evaluating the ship’s supply
readiness, you should make sure the proper
source codes have been assigned to each docu-
ment per the NAVSUP P-485. Upon completion
of your and the supply officer’s reviews,
documents not required by the TYCOM should
be discarded. For example, the green copies of
nonequipment-related consumables should be
discarded. In figure 4-5, SEAS data elements are
distinguished by vertical lines, maintenance data
system (MDS) data elements are distinguished by
horizontal lines, and data elements common to
both the MDS and the SEAS system are dis-
tinguished by crossed diagonal lines.
. Immediately upon completion of the above
action, all maintenance-related documents will be
batched and counted. After the count has been
recorded, these documents will be forwarded to
the 3-M coordinator for review. This is to make
sure all required MDS data entries are complete,
accurate, and legible. The 3-M coordinator will
complete his or her review and return all docu-
ments to you within 24 hours.
Upon receiving all the completed green copies
of NAVSUP Forms 1250-1 and 1250-2 from the
3-M coordinator, you should submit them to the
TYCOM by mail. This should be done within 1
workday after the 15th and last day of the month.
It is important that the consumption data for the
last period of the month be received by the
TYCOM in sufficient time to be included in the
TYCOM’s next monthly SEAS report. See figure
4-6 for an example of this report. The completed
documents will be segregated by fund category.
These documents are accompanied by a letter of
transmittal prepared in the format expressed in
figure 4-7. Finally, the report is mailed to the
TYCOM.
BUDGET/OPTAR REPORT
The Budget/OPTAR Report (BOR), NAV-
COMPT Form 2157, serves a dual purpose. Sec-
tions A and B report OPTAR data to both the
Figure 4-5.—Consumption document.
4-8
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