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CHAPTER 6
RECEIPTS AND EXPENDITURES
In chapter 5 we discussed the various ways that
you can order material and services. This chapter
pertains to the receipt and expenditure of the
material that you have ordered. The various types
of receipt documentation, the payment of dealers’
bills, and the preparation of any documents that
are missing from the material will be explained.
MATERIAL RECEIPTS
Material receipts are classified by type. Think
of receipts in a larger context; one that includes
the initial handling of stores, the verification of
packages and papers, the processing of receipt
papers, and the inspection and disposition of
incoming stores.
By regulation, the supply officer is responsible
for all the functions listed previously, but the
actual handling of the functions is carried out by
the leading Storekeeper (SK) in charge of the
storerooms. This SK is responsible for supervising
the handling of all incoming stores except those
for which other SKs may be personally account-
able, such as subsistence items. The SK also
sees that stores are brought aboard, properly
identified, checked, sorted, and distributed to the
supply department storerooms or ship’s depart-
ments, and that receipt documents are properly
processed and turned in to the supply office. The
duty SK must make sure material delivered after
normal working hours, on weekends, or on
holidays is received, identified, inspected, and
placed in the designated receiving area. If the
receipt document is marked for direct turnover
(DTO), the material should be turned over to the
appropriate department. The duty SK must also
make sure receipt documents are properly an-
notated and given to the leading storeroom SK
the following workday. In performing these
duties, the leading SK exercises direction over
other SKs and over working parties handling the
incoming stores.
PREPARATION FOR RECEIPT
OF MATERIAL
The narrative and illustration (fig. 6-1) in this
section are intended to provide the afloat supply
officer and senior enlisted personnel in the supply
department with guidelines for the preparation of
material delivery, receipt, and eventual storage.
In United States Ports
To facilitate effective planning of depart-
mental and shipboard work, the supply officer
and senior SKs must coordinate the scheduling of
shipboard receipt between the shipping activity
and the in-port routine and operating schedule of
the ship. Arrangements should be made to receive
stores during normal working hours, whenever
practical, and well in advance of anticipated ship
movement. If working party assistance from other
departments will be required to load stores, the
Figure 6-1.—Factors in planning stores loading.
6-1
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