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Page Title: Receipt Documentation
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executive officer must be informed of the supply officer’s  intentions  before  making  a  delivery commitment.  When  the  material  to  be  received is  considered  classified  or  accountable,  the  supply officer will coordinate the security arrangements necessary  for  delivery. In scheduling deliveries from a supply activity, arrangements must be made with transportation personnel   in   the   material   department   of   the activity.  This  department  normally  will  provide the transportation to deliver the stores to the ship. In  the  event  that  conflicting  delivery  schedules occur between the ship and the supply activity, other  arrangements  for  delivery  of  the  stores become the responsibility of the supply officer of the  ship.  The  supply  officer  may  elect  to  use or  by  vertical  replenishment  (VERTREP)  whereby helicopters  lift  net  loads  of  material  from  the  deck of the fleet issue ship and deposit it on the deck of  the  receiving  ship. Stores  generally  are  received  aboard  too rapidly to permit taking a count at the net load drop point. The following procedures are recom- mended  to  accomplish  a  smooth  functioning  re- plenishment  with  an  accurate  item  count: .  Before  the  replenishment,  assign  personnel to specific tasks in the replenishment operation; whenever  possible,  have  personnel  from  other  de- partments work under the supervision of their own petty  officers;  in  successive  replenishments,  see  that personnel  assignments  are  as  consistent  as  possible. vehicles  and  boats  from  the  ship  or  may  make .  Develop  traffic  flow  patterns  in  advance arrangements  with  the  base  motor  pool  or  fleet of  the  replenishment  to  prevent  jam-ups  of boat pool for temporary use of their equipment. material and personnel. Before  a  ship  leaves  a  port  for  an  extended period of time, the supply officer and senior SKs .  Station  responsible  petty  officers  at  various locations  in  the  traffic  flow  pattern  to  ensure should  make  certain  all  purchased  supplies ordered  under  contract  have  been  delivered  to  the expeditious  handling  of  stores  and  to  minimize the  possibility  of  material  loss. ship.  If  these  supplies  have  not  been  delivered, they  should  make  sure  proper  arrangements  have .  Do  not  try  to  count  items  received  at  the been made with the suppliers either for cancella- drop  point;  instead,  record  receipts  at  the  last tion of the order or for transshipment to the ship convenient  point  before  actual  entry  into  the at another destination. If the ship is leaving for designated  storeroom;  use  experienced  SKs  to  act an overseas destination, the supply officer, or the as  checkers  to  record  these  receipts. commanding  officer  of  a  ship  without  a  Supply Corps  officer,  should  arrange  for  delivery  to  a RECEIPT  DOCUMENTATION shore  supply  facility.  Copies  of  the  order  must Material  received  aboard  ship  is  accompanied be  provided  to  the  shore  supply  activity,  with with a variety of receipt papers depending upon instructions  to  receive  and  transship  the  supplies, the manner that the material was requested, the is- receive   the   dealer’s   invoice,   and   arrange   for suing activity, and the modes of transportation used prompt  payment  to  the  dealer. in  delivery.  Before  actual  receipt  of  material,  var- In Foreign Ports Ships  at  anchor  or  moored  in  foreign  ports normally are replenished from ships of the combat logistics force (CLF) and United States military installations. In-port  replenishment  (INREP) from a fleet issue ship or military installation in a  foreign  port  involves  similar  planning  to  receipt of material when in United States ports, except that the receiving ship may be required to provide transportation  for  the  stores  requested. At Sea ious other documents are received indicating notice of material procurement, inspection, movement, and billing. Particular circumstances will dictate what documents will be received with a given com- modity. There are, however, certain certifications and annotations common to all receipt documents. The  end-use  receiver  must  date  the  document upon receipt, circle the quantity accepted, and sign the  document  to  indicate  receipt. In  the  following  headings  we  discuss  the procedures  and  files  used  by  your  activity  for processing  various  types  of  receipt  documents. When deployed, ships are replenished at sea Material Inspection and from  ships  of  the  CLF  via  underway  replenish- Receiving  Report ment   (UNREP),   Requisitions   to   CLF   ships The  Material  Inspection  and  Receiving  Re- are  submitted  in  advance  of  the  replenishment port,  DD  Form  250,  is  used  for  the  delivery  of by   mail,   message,   or   other   specified   means. materials  procured  under  government  contract. Material is transferred either by high-line while The DD Form 250 can also be used for the ship- the ships involved are steaming on parallel courses ment  of  material  procured  by  a  shore  activity 6-2

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