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3-35.
Who maintains the inventory of
recurring reports at an activity?
1.
Forms manager
2.
Reports control manager
3.
Administrative assistant
4.
Directives control officer
3-36.
An annual review of a report may be
combined with the annual review of
the command directive used as the
basis for the report.
1.
True
2.
False
3-37.
To ensure that obsolete files are
removed from case files, reports
should be routed through whom?
1.
Forms manager
2.
Security manager
3.
Ship’s secretary
4.
Senior Yeoman
3-38.
How often should the reports
control officer publish and
distribute a revised list of
current and canceled reports?
1.
Monthly
2.
Quarterly
3.
Semiannually
4.
Annually
3-39.
To be an effective aid, how often
should a report tickler file be
checked?
1.
Daily
2.
Weekly
3.
Monthly
4. Quarterly
3-40.
Forms are vital to the effective
management of your command because
they provide information for which
of the following purposes?
1.
Formulating policy
2.
Controlling operations
3.
Movement of materials
4.
Each of the above
3-41.
Who develops and coordinates the
overall forms management program
within the Navy?
1.
Secretary of the Navy
2.
Chief of Naval Operations
3.
Secretary of Defense
4.
Chief, Bureau of Naval
Personnel
3-42.
Each command is responsible for
establishing and maintaining a
forms management program.
1.
True
2.
False
3-43.
What is the first step in
establishing a form management
system within an activity?
1.
Design new forms
2.
Cancel all forms in use
3.
Review forms for duplication
4.
Issue a directive that states
the objective of the function
3-44.
The number and complexity of the
forms and procedures in an activity
should have no bearing on the
number of personnel assigned to the
forms management function.
1.
True
2.
False
3-45.
A forms management office should
take which of the following actions
as a first step in the operation of
a forms management office?
1.
Design new forms
2.
Collect copies of all forms
3.
Review forms for duplication
4.
Cancel all local forms in use
3-46.
Which of the following steps apply
to the continuing effort to keep
forms and procedures up-to-date?
1.
Obtain and analyze the facts
2.
Evaluate and develop solutions
3.
Install solutions and follow up
4.
All of the above
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