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Via Block
Only the remaining Via addressees, if any,
are listed in the endorsement’s Via block.
They are left in the same order, although they
can be modified,
renumbered (1), (2),
Reference Block
if
necessary, and
(3), and so on.
The references listed in the basic letter and
in the previous endorsement are not repeated.
If a new reference is introduced in your
endorsement, it is lettered in a continuous
sequence from the basic letter and/or
preceding endorsements.
Enclosure Block
The enclosures listed in the basic letter
and previous endorsements also are not
repeated.
New enclosures added are
numbered in sequence from the basic letter
and/or preceding endorsements.
Paging
The page number on an endorsement
follows the numbering of the basic letter and
preceding endorsements; that is, a two-page
endorsement to a three-page basic letter would
be numbered 4 and 5.
MEMORANDUM
A memorandum provides an informal way
to correspond within an activity or between
several activities. Subordinates may use it to
correspond directly with each other on routine
business.
The four formats from which you can
choose are as follows, starting with the most
informal:
Printed Memorandum Form (OPNAV
5216/144)
Plain-paper memorandum
Letterhead memorandum
Memorandum For
Use the format that best suits the subject,
occasion, and audience.
PRINTED MEMORANDUM FORM
As the most informal, the printed
memorandum (fig.
3-8) is used among
individuals and offices of the same activity.
Information is typed or written beside
preprinted entries, and the text is prepared the
same way as in a standard letter.
PLAIN-PAPER MEMORANDUM
When the heading information necessary
(more than one addressee or when Via
addressees are needed) prevents use of the
printed
memorandum,
the
plain-paper
memorandum is used (fig. 3-9). It is prepared
on plain white bond, placing the date at the
right margin, 1 inch from the top of the page.
The word MEMORANDUM is typed at the left
margin on the second line below the date.
The From line is typed on the second line
below MEMORANDUM, and all subsequent
lines follow the rules of the standard letter.
LETTERHEAD MEMORANDUM
When a subordinate office is authorized
direct liaison outside the command, the
letterhead memorandum is used (fig. 3-10). It
provides more formality and information to
the recipient that is not available in the
plain-paper memorandum.
Standard letter
rules apply, once again adding the word
MEMORANDUM after the date and before the
From block. A sender’s Information block is
usually used in this case.
MEMORANDUM FOR
The memorandum for is the most formal
memorandum (fig. 3-11), It may be used in
writing to senior officials who traditionally
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