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e. Ensures that a single agent is designated at each mail terminal to perform specific mail
management functions in addition to the physical processing of the mail.
5. Organization. FMC Yokohama is a department under Commander, Fleet Activities
(COMFLEACT) Yokosuka with the Officer in Charge, (OIC) COMFLEACT Yokosuka, and Yokohama
Detachment as the department head. Per reference (c), Volume, I, the following postal responsibilities are
as follows:
a. Officer in Charge (OIC). Is responsible to COMFLEACT Yokosuka for the overall
supervision of all command postal functions.
b. Assistant Officer-in-Charge (AOIC)
(1) Responsible to the OIC for the overall supervision of all command postal functions.
(2) Establishes and maintains liaison with foreign officials, Army and Air Force postal
services, Military Sealift Command (MSC) and other agencies concerned with the handling and
transportation of Navy mail, and assists CINCPACFLT in the administration and operation of the
Military Postal Service (MPS). The AOIC is to ensure compliance of references (a) through (h).
c. Postal Officers (PO). E-7 or above designated by the OIC for both FMC Yokohama and
Yokosuka post office. Maintains and establishes liaison with foreign officials, Army and Air Force postal
services, MSC and other agencies concerned with the handling and transportation of Navy mail, and
assists CINCPACFLT in the administration and operation of the MPS. Postal officer will also be present
during all postal audits. The PO is to ensure operational compliance of references (a) through (h).
d. Postal Finance Officer (PFO). Personnel designated as PFO will be an E-7 or above in the
postal clerk rating. An E-6 postal clerk may be designated as PFO if authorized in writing by the major
command. PFO Yokohama is responsible for financial accountability of fixed credits issued to
Custodians of Postal Effects (COPE), and meter remittances received by PACFLT overseas shore based
MPOs. Processes requisitions for money orders and stamps providing direct support to seven shore based
commands, and 17 forward deployed naval forces ships, and deployed units operating in the Northern and
Western Pacific, and Indian Ocean. PFO is directed to maintain an adequate supply of stamps, stamped
paper and blank money orders to support cognizant post offices. The PFO will be audited quarterly per
reference (c) and the PFO Handbook. The PFO is the designated Supplies and Equipment (PS Form
1590) Custodian. A record of account will be retained on PS Form 1590 from each Navy MPO located in
Japan.
e. Custodian of Postal Effects (COPE). Accountable for the flexible credit and equipment
issued to the post office by the USPS. Financial responsibility includes postage stamps, stamped paper,
blank money order forms, paid money orders, and funds derived from stamp and money order sales. The
COPE is to ensure compliance of references (a) through (h).
f. Postal Audit Board. Will consist of the AOIC, Postal Officer, and members of the Postal
Audit Board designated by COMFLEACTNOTE 1301. Personnel designated must be in pay grades E-7
and above or U.S. Civil Service equivalent. A minimum of two board members of the Postal Audit Board
shall be present during all audits. All postal audits will be conducted per Chapter 12 of reference (c) and
the PFO Handbook.
g. Postal Assistance Advisor and Training Program (PAATP). The PAATP in PACFLT is
administered and operated by the CINCPACFLT Postal Officer. The purpose of the PAATP is to assist
commanding officers in evaluating their command’s daily postal operations and to provide technical
training to assigned postal personnel. Specifically, the PAATP is established to accomplish the following:
(1) Provide assistance, guidance, technical training, and inspection for MPOs and
mailrooms operated by the Department of the Navy.
AIII-3
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