| |
to other ships operating with the aircraft carrier as part
of the battle group.
Command Mail Vehicles
Military postal clerks will use DD Form 1372,
Mail Manifest, or OPNAV Form 5110/9, Mail
Manifest, when dispatching mail locally. A
closed-body vehicle equipped with lockable doors
must be used to transport mail between postal activities
or carrier facilities on or off the installation. If the
vehicle driver is not a designated postal clerk and has a
key or combination to the lock used to secure the
vehicle, then a tin-band seal, Item 0817A, should be
affixed to the secured doors. This will maintain the
integrity of the shipment. If a designated postal clerk,
serving as a mail guard, is accompanying the shipment,
or the vehicle driver does not have access to the key or
combination to the lock, then a tin-band seal is not
required. But, a tin-band seal is mandatory if
registered mail is being transported. The seal number
must be entered on the mail manifest by the
dispatching activity.
If an open-body vehicle is used, a guard must ride
in the truck body with the mail. This precaution is not
required in those situations where mail is being
transported on pallets or in igloos. In this case, the
guard may ride in the cab of the truck, but must
maintain visual contact of the mail at all times.
Extreme care must be taken to make sure the vehicle
doors close properly and that the doors do not open
while in transit.
Q9-43. Give the definition of military mail.
Q9-44. What are the three specific modes of
transportation used for the movement of
military mail to Navy postal activities?
Q9-45. Military mail transported between the United
States and overseas military activities is
normally transported via what type of air
carrier?
Q9-46. When a U.S. commercial airline is used to
transport mail, how should your dispatch be
tendered?
Q9-47. What type(s) of mail must not be tendered on
any foreign airline?
Now turn to appendix 1 to check your answers.
DOCUMENTATION REQUIREMENTS
FOR DISPATCHING
Learning Objective:
D e t e r m i n e t h e
appropriate manifest to use to transport mail
and the preparation requirements for each.
This section is concerned with accounting for the
mail. You should always obtain a receipt for the mail
you dispatch and give one for the mail you receive. To
do this, mail should be documented for shipment on PS
Form 2942-A, Military Mail AV-7 Delivery List; DD
Form 1372, Mail Manifest; DD Form 1384,
Transportation Control and Movement Document
(TCMD); or OPNAV Form 5110/9 Mail Manifest
depending upon the transportation being used.
PS FORM 2942-A (AV-7)
Use this form to dispatch mail on any domestic or
foreign commercial air carrier. Prepare PS Form
2942-A (see figure 9-16) neatly and legibly, using a
ballpoint pen (black ink) typewriter, or by completing a
computer-generated form.
When military mail is dispatched to and
transported solely by a U.S. commercial air
carrier or a single foreign-flag air carrier, prepare
one PS Form 2942-A form set.
When mail is transferred between a U.S. air
carrier and a foreign-flag air carrier, or between
two U.S. carriers, prepare sufficient sets of PS
Form 2942-A to allow each carrier five copies.
PS Form 2942-A is a printed set of seven (7) sheets.
You must provide a completed original and four (4)
copies to the air carrier representative at the time of the
dispatch. Keep two legible copies of each completed
AV-7. One will be retained in the dispatching activity’s
files, the other will be sent to the Supervisor, IAMRU,
Dulles IMF RM 255, 44715 Prentice DR, Dulles VA,
20101-9998, by First-Class USPS indicia mail, at the
end of each day.
The form breaks down mail into three categories:
AIR, MOM (Military Ordinary Mail), and SAM
(Space Available Mail).
In a previous lesson you
learned about the different categories of mail, but we
didn’t cover Military Ordinary Mail. MOM consists of
official mail sent by military departments, mailed at
the Standard Mail or Periodicals postage rates, that
require faster than sealift transportation service to and
from the United States and between overseas points,
9-36
|
