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Now we will discuss the designation required to
assume the responsibilities of a Custodian of Postal
Effects (COPE) for a fixed credit account.
Before being permitted to perform the duties as a
COPE or assuming custody of postal effects, personnel
must be designated as a COPE. Personnel are
designated using DD Form 2257 (see figure 2-1). Only
one COPE is assigned to any one postal operation and
the designation remains in effect until the member
transfers to a new command, a senior MPC reports to
the command and has been selected to be the COPE, or
the COPE is removed from postal duties for cause. The
procedures for preparing a DD Form 2257 for a COPE
designation is the same as when designating an MPC
with the following exceptions:
Block 1: Address of Navy Postal Finance office
(NPFO) San Diego.
Block 3: Check block for Custodian of Postal Effects.
Block 5: This block is used to indicate the activity for
which designated.
Ships and shore activities operating a post office
manned by a COPE only, must also designate an
additional person as a postal clerk for training as a
prospective relief in case of an unplanned loss of the
COPE. This person need not be of the Postal Clerk
rating.
After DD Form 2257 has been completed, the
command monies audit board members must conduct a
complete audit of all postal effects. Audit must
include:
All stamp credits assigned (including the reserve
custodian and any assistant clerks). The
incoming COPE must verify the results of the
audit.
Money order accounts to ensure all money
orders assigned to the command are accounted
for (DD Form 885, Money Order Control
Record/PS Form 17, Stamp Requisition, used to
order blank money order forms). These forms
will be discussed in chapter 8.
2-5
PCf0204
Figure 2-4. An example of a DD Form 2260.
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