| |
Postage meter accounts (if postage meter
equipment assigned); indicate current meter
reading on reports and date and number of last
meter report submitted. Postage meters and the
forms required for meter operations will be
discussed in chapter 8.
Physically verify all capital and sensitive
equipment listed on the command’s PS Form
1590 (Supply and Equipment Receipt) and
physically verifying the location of post office
keys. This form will be covered in chapter 12.
Audit reports (DD Form 2259, Report of Audit of
Postal Accounts) must be reviewed and signed by the
auditing officers, both the incoming and outgoing
COPEs, and the commanding officer. The incoming
COPE must sign in the remarks section that he or she
concurs with the results of the audit. Audits and DD
Form 2259 will be covered in chapter 14.
The COPE and reserve custodian accounts must be
exact.
(NO
TOLERANCE
FOR
THESE
ACCOUNTS.) The outgoing COPE must replace any
shortage in the COPE account; any overage must be
submitted (by U.S. Treasury check or No-Fee money
order) to the NPFO San Diego. Indicate in the remarks
section of the audit report that the overage has been
submitted, check number, and amount.
The incoming COPE must accomplish the
following:
Prepare PS Form 3369, Consigned Credit
Receipt, in triplicate, for the command’s
assigned fixed credit. See figure 2-5.
Change safe combinations.
Put new
combinations in sealed envelopes and give to the
commanding officer or designated official;
obtain a receipt on a modified PS Form 1096,
Cash Receipt. See figure 2-6.
Obtain receipt for post office keys not in the
COPE’s custody (see figure 2-7).
The
commanding officer or designated official must
maintain duplicate keys in a sealed envelope, PS
Form 3977, Duplicate Key Envelope (see figure
2-8).
Prepare PS Form 1590 listing all capital and
sensitive equipment verified during audit.
The incoming COPE will submit to NPFO San
Diego the following:
Original and 1 copy of PS Form 3369.
Copy of COPE’s designation, and outgoing
COPE’s termination on DD Form 2257.
Any overages discovered during the audit (by
U.S. Treasury check or No-Fee money order).
Copy of COPE’s and Reserve Custodian’s audit
reports (DD Form 2259).
Original and 1 copy of PS Form 1590.
Figure 2-5 is an example of a PS Form 3369. Use
instructions listed below to complete the form.
Block 1: Enter the name and rank of the person
receiving the fixed credit.
Block 2: Enter the command’s name and address.
Block 3: Check the applicable box.
2-6
PCf0205
1
2
3
4
6
5
7
8
Figure 2-5. An example of a Stamp Credit Receipt (PS Form 3369).
|
