OPTAR Document Transmittal Report, NAVCOMPT
report is submitted, the Budget/OPTAR Report copy is
Form 2156, on the 15th and last day of each month for
NOT submitted. Refer to figure 8-16 for the frequency
c u r r e n t fi s c a l y e a r O P TA R s . O P TA R h o l d e r s
of transmittal of the Budget/OPTAR Report.
operating under the automated SUADPS or R-Supply
DFAS TRANSACTION
procedures will submit to the appropriate DFAS
LISTINGS
mechanized unfilled order (obligation) documents
along with an OPTAR Document Transmittal Report,
The designated fleet accounting offices (DFAS
NAVCOMPT Form 2156, on the last day of each
N O R F O L K a n d D FA S S A N D I E G O ) , a s t h e
m o n t h f o r c u r r e n t f i s c a l y e a r O P TA R s .
authorization accounting activities perform the official
SUADPS/R-Supply OPTAR holders only submit
accounting for OPTARs granted to ships, aviation
detail unfilled order (obligation) documents for some
squadrons, and other commands, as assigned. One part
of their transactions (for example, reimbursable
of the accounting process performed for each OPTAR
OPTAR transactions, flight operations, and services).
holder is the matching of unfilled order documents
Refer to figure 8-15 for the frequency of submission of
transmitted by OPTAR holders with the corresponding
the OPTAR document transmittal reports.
ex p e n d i t u r e d o c u m e n t s r e c e ive d f r o m s u p p l y
activities. The reconciliation process results in the
Budget/OPTAR Report
production of listings that provide a report of
Under n o r m a l c i r c u m s t a n c e s , t h e m e s s a g e
transactions affecting the OPTAR holder's funds.
Budget/OPTAR Report, NAVCOMPT Form 2157, is
Some of these listings are submitted to the OPTAR
used to report Budget/OPTAR Report data, However,
holder for review and processing. The OPTAR holder
when the operating unit is in the immediate vicinity of
returns copies of the listings, annotated with the action
the DFAS or during periods of message MINIMIZE,
taken, to the DFAS so the official accounting records
the report is prepared and submitted instead of the
can be correctly maintained. These transactions
message report. When prepared, the Budget/OPTAR
listings are as follows:
Report is submitted by hand or mail to the DFAS, with
Detail Filled Order/Expenditure Listing (as
a copy to the TYCOM, no later than the first workday
required)
of the month following the month to be reported. When
Summary Filled Order/Expenditure Difference
a message report is submitted, the report is sent to the
DFAS, with a copy to the TYCOM no later than the
Listing (monthly)
second day of the month following the end of the
Unfilled Order Listing (monthly for the 4th
month being reported. In addition, when the message
through the 15th month and quarterly thereafter)
Unmatched Expenditure Listing (quarterly)
For the Current
NONAUTOMATED OPTAR
Fiscal Year
HOLDERS on the 15th and
OPTAR
Last day of the month*
For the Current
Monthly (by the first workday
Fiscal Year
of the month following the month
SNAP II OPTAR HOLDERS
OPTAR
being reported upon)
On the 15th and last day
Of the month*
For the Last Fiscal
For the report months of October,
Year OPTAR
November, December, January,
(Prior Year 1)
February, and March:
SUADPS OPTAR HOLDERS
On the last day of the
Monthly (by the first workday of
Month*
the month following the month
being reported upon)
For the Last Fiscal
On the last day of the
Year OPTAR
Month but only if hold-
For the report months of April,
May, June, July, August, and
(Prior Year 1)
Ing file 1 or 2 contains
September:
(a) document(s) for the
FAADC
Only for months in which there is
a change in gross obligations*
On the last day of the
For the Fiscal Year
Month but only if hold-
Before the Last OPTAR
For the Fiscal Year
Only for months in which there is
Ing file 1 or 2 contains
(Prior Year 2)
Before the Last OPTAR
a change in gross obligations*
(a) document(s) for the
(Prior Year 2)
FAADC
*Note: If there is/are no document(s) in holding file 1 or 2, the
*Note: There is a change in gross obligations when there has been a
transmittal will be skipped. However, except for deployed
change in the Estimated Cost Chargeable portion of the
submarines, this would be unusual for a current fiscal
requisition/OPTAR Log, NAVCOMPT form 2155 (and
therefore also block 22 of the Budget/OPTAR Report).
year OPTAR.
SKf08016
SKF08015
Figure 8-16.--Frequency of transmittal of the
Figure 8-15.--Frequency of submission of the OPTAR
Budget/OPTAR Report, NAVCOMPT Form 2157.
Document Transmittal Report, NAVCOMPT Form 2156.
8-18
