,000 or more are manually researched by the DFAS
The above listings, as applicable, are submitted to
t h e O P TA R h o l d e r a n d s h o u l d b e r e v i e w e d
before being reported to the OPTAR holder, and these
immediately upon receipt, validated or corrective
differences must be accepted unless the investigation
action taken, and returned to the DFAS as soon as they
positively shows the difference to be invalid.
are processed. Except for reimbursable OPTARs,
Unfilled Order Listing
TAD transactions, and certain fleet command level
funds, these listings are submitted during the current
The Unfilled Order Listing, as shown in figure
year and the next 24 months thereafter for each fiscal
8-19, is forwarded monthly (except for the first
year appropriation. Listings applicable to
quarter of the current fiscal year) by the DFAS to the
reimbursable OPTARs and other special funds or
individual OPTAR holders for each OPTAR held. The
transactions are submitted for the 36-month life cycle
listing is distributed monthly for the 4th month
of the appropriation. The Detail Filled
through the 15th month of the reporting period, and
Order/Expenditure Listing is for backup purposes
then quarterly for the 16 report month through the 33
only and is retained by the DFAS. Figure 8-17 shows
th
rd
report month. The original only, with supporting
the distribution cycle for DFAS transactions listings.
detail cards for each line item, is provided to Atlantic
Fleet ships and Operating Forces units. An original
Summary Filled Order/Expenditure
Difference Listing
and one copy are provided to Atlantic Fleet aviation
Operating Forces and all Pacific Fleet units without
The Summary Filled Order/Expenditure
supporting detail cards. The Unfilled Order Listing
Difference Listing (SFOEDL) (original and one
lists all unfilled orders over 120 days old held in the
c o p y ) i s f o r w a r d e d m o n t h l y b y t h e D FA S t o
DFAS files that have not matched with related
individual OPTAR holders for each OPTAR held. The
expenditure documents and have not been cancelled.
listing is a report of all filled orders with a difference
When the material or services have been received, this
of 0 or more, as shown in figure 8-18. OPTAR
i n d i c a t e s t h a t t h e D FA S h a s n o t r e c e ive d t h e
holders accept and post to the requisition/OPTAR log
expenditure document, a number has been transposed
a l l d i ff e r e n c e s s h ow n o n t h e S F O E D L . A l l
thereby prohibiting a match and has been directly
differences are listed by fund code. After posting the
threshold charged, or the issuing activity has failed to
differences, the OPTAR holder reviews the listing and
forward an expenditure document.
annotates transactions considered invalid with the
appropriate rejection code. Rejection codes are listed
Unmatched Expenditure Listing
in the NAVSO P-3013, paragraph 4108. The valid
An Unmatched Expenditure Listing (original and
rejections are reversed and a correction appears on the
next summary list from the DFAS. Differences of
one copy) is forwarded quarterly, when applicable, by
END OF
END OF
END OF
END OF
END OF
END OF
1ST QTR
2ND QTR
3RD QTR
4TH QTR
1ST QTR
2ND QTR
FY 92
FY 92
FY 92
FY 92
FY 93
FY 93
31 DEC 91
31 MAR 92
30 JUN 92
30 SEP 92
31 DEC 92
31 MAR 93
NOTE:
THE UNFILLED ORDER LISTING IS NOT RECEIVED AT THE END OF THE FIRST QUARTER OF THE CURRENT FISCAL YEAR,
BUT IS RECEIVED MONTHLY FOR THE 4TH MONTH THROUGH THE 15TH MONTH AND QUARTERLY THEREAFTER. THE
SUMMARY FILLED ORDER/EXPENDITURE/DIFFERENCE LISTING IS RECEIVED MONTHLY, BEGINNING WITH THE FIRST MONTH
OF THE CURRENT FISCAL YEAR AND CONTINUING THROUGH THE SECOND QUARTER OF THE NEXT FISCAL YEAR.
SKf08017
Figure 8-17.--DFAS transaction listings submission cycle.
8-19
