filed (with the retained original) in the expenditure
TRANSFERRING CLASSIFIED
invoice file.
MATERIAL
M a t t e r c l a s s i f i e d a s To p S e c r e t m u s t b e
ROUTING AND HANDLING OFFICIAL
transmitted as prescribed by SECNAV 5510.36. Only
CORRESPONDENCE
Secret and lesser-classified material may be sent via
mail as prescribed by the Department of the Navy
The fact that official correspondence is produced
Official Mail Management Instruction, OPNAVINST
implies that the information is being requested or
5218.7. All classified material must remain under
furnished. Unless this information is disseminated
U.S. custody and control at all times.
accurately, the work to produce it has accomplished
very little. Correspondence requesting a report does
Any of the means approved for the transmission
of Top Secret material prescribed in chapter 8 of
not produce the report unless the person responsible
SECNAVINST 5510.36 may be used.
for its preparation receives the request.
Registered mail is used for the transmission of all
The responsibility for the dissemination and
Secret material, NATO Confidential, and all other
handling of official correspondence is assigned to a
Confidential material mailed to an FPO/APO address.
specific organizational component of the supply
department. An SK3 or SK2 in many instances is
Certified mail may be used for the transmission of
assigned to this component, and in smaller
Confidential (other than NATO) material addressed to
departments and aboard ship may even be the
contractor facilities cleared for access to classified
information under the DOD Industrial Security Program
component head.
or to any non-DOD agency of the executive branch.
Incoming Correspondence
Regular First-Class Mail or priority mail should
be used for the transmission of Confidential (other
Official correspondence received by the supply
than NATO Confidential) material addressed to DOD
department may become a permanent record of the
activities located anywhere in the United States and
department. The routing required between the receipt
its territories.
and the filing of correspondence depends on the type of
TURN-IN OF CLASSIFIED
information furnished and/or the action required.
MATERIAL
Local procedures usually prescribe a standard routing
for all incoming correspondence. This is in addition to
Tu r n - i n o f c l a s s i f i e d m a t e r i a l i s h a n d l e d
the routing to those individuals or organizational
according to the Department of the Navy Information
components primarily concerned with the
S e c u r i t y P ro g r a m R eg u l a t i o n , S E C NAV I N S T
communication.
5510.36. Personnel handling classified items for
turn-in must be cleared to handle classified material
A route sheet similar to (figure 1-12) may be used
up to the level of the material being turned in. Top
to ensure the proper routing of correspondence
Secret and Secret material is turned in under a
requiring action. This should be prepared in duplicate
continuous chain of receipts. Receipts for
with the original attached to the correspondence being
C o n fi d e n t i a l m a t e r i a l m a y b e r e q u i r e d a t t h e
routed and the copy being retained by the
d i s c r e t i o n o f t h e t r a n s m i t t e r. R e c e i p t s f o r
correspondence stock. As the correspondence
hand-delivered material are obtained on the No. 1
progresses through the routing indicated, action is
copy of the DD Form 1348-1, which is returned to the
taken and the responsible individuals initial the routing
activity and filed in the expenditure invoice file.
sheet. When the routing is complete, the
When classified material is mailed or shipped, the
correspondence with the original route sheet is
special packaging, addressing shipment, and receipt
returned to the correspondence SK for filing.
procedures contained in SECNAVINST 5510.36,
The routing scheme may be placed on the
chapter 8, must be followed. In such cases, the No. 5
correspondence itself if it is in the nature of
or 6 copy of the DD Form 1348-1 is stamped or
information. This may be accomplished by the use of a
annotated with the phrase Consignee sign and return
rubber stamp. (See figure 1-13).
this copy. When the receipted copy is returned, it is
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