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Closing and Disposing of Enlisted Service Records
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Personnelman 3 & 2 - Military manual for government personnel administration
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Regular Fitness and Evaluation Reports
Personnel  Records  Center,  St.  Louis,  Missouri,  for  final disposition or to serve as archival records. ENLISTED  PERFORMANCE EVALUATION REPORTS Performance  evaluation  reports  are  an  important part of any enlisted service member’s career. As a PN, you will come into contact with these reports as part of your duties and responsibilities for maintaining enlisted service record data. To be a good PN, you must be thoroughly  familiar  with  these  reports. In the following paragraphs, you will read about the reasons  these  reports  are  required.  You  will  also  read about  the  distinctions  among  the  different  types  of evaluation  reports  such  as  the  regular  evaluation  reports, concurrent  and  concurrent  regular  evaluation  reports, and not observed (NOB) evaluation reports. You will also read about some of the tasks you will be expected to perform in support of these reports involving the performance  information  memorandum  (PIM),  changes and  supplements  to  evaluation  reports,  and  disposition of  evaluation  reports  after  they  have  been  typed. One  thing  you  should  remember  is  that  the information   provided   in   this   chapter   concerning evaluations is only partial. For official guidance, you should  always  refer  to  the  instruction  on  enlisted performance   evaluations.   The   intention   of   the information provided in this section is to give you a basic idea of what enlisted evaluations are and what their significance is in relationship to an enlisted member’s service record and naval career. As a PN3 or PN2, you will most likely be tasked with typing these reports. As is the case with making service record entries, you must make sure when you are tasked with typing enlisted  performance  evaluation  reports  that  you  type them  promptly  and  correctly.  You  should  always  follow instructions  contained  in  the  Navy   Performance E v a l u a t i on a n d    C o u n s e l i n g Manual, BUPERSINST  1610.10. REQUIREMENTS FOR EVALUATION REPORTS Navy   Regulations   requires   that   records   be maintained on enlisted persons that reflect their fitness for   service   and   performance   of   duties.   Enlisted performance  evaluation  reports  are  used  in  many personnel  actions.  These  actions  include  advancement in  rate,  selection  for  responsible  assignments  and specialized training, award of the Good Conduct Medal, qualification  for  retention  and  reenlistment,  and 5-56 characterization of service upon discharge. As you can see,  enlisted  performance  evaluations  are  very significant in a person’s naval career. Evaluation  reports  are  very  important.  Have  you heard  the  expression,  “evaluations  can  either  make  you or break you!”? This expression is very true. If you review the list of personnel actions, you can see how your whole career is very much dependent on your evaluations. For you to receive good evaluation reports, you must do your job to the best of your ability. You must be  honest,  have  unquestionable  personal  integrity, loyalty, and devotion to duty. You must be a responsible individual who understands your position in the chain of command. You must understand that you will be held accountable for your actions. You must be a sustained superior  performer  and  exhibit  high  standards  of personal  conduct  and  ethical  behavior. You  will  go  far  by  being  a  sustained  superior performer.  Do not just do what you are expected to do, do  more. Do not be the average individual, go beyond the realm of normal expectation. When we say do more, we  do  not  mean  just  professionally,  but  personally  as well. Get involved in committees, clubs, and civilian organizations. Volunteer when you are asked to do so. Go to night school. Strive to be an overall well-rounded individual. Make a difference in your life and in the lives  of  others  for  the  betterment  of  society.  Your supervisor expects you to do this even though he or she may not necessarily tell you so. To receive good evaluations, you must also show respect  for  authority. As a Navy service member, you should  always  respect  authority. In the Navy, respect for  authority  is  consistent  with  high  standards  of expected  personal  conduct.  Show  respect  for  your superiors. You may not like everyone with whom or for whom you must work, but you can show respect and try to put yourself in the other person’s shoes. As  a  PN3  or  PN2,  you  will  be  supervised.  The individuals over you will write your evaluations. Try to understand what your supervisors expect of you and why.  This  will  help  you  understand  their  requirements and  expectations  regarding  your  performance.  In working  with  peers,  provide  an  example  of  high standards in your personal conduct and work ethic, encourage your shipmates to do their best and to work as a team, and recognize their individual contributions.

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