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Procedures and Responsibilities for Outgoing Correspondence
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Personnelman 3 & 2 - Military manual for government personnel administration
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Security of Mail
. Reporting known or suspected postal offenses to the   unit   postal   officer   or   commanding   officer immediately. As you can see, the responsibilities of a mail clerk are many. Make sure you become familiar with all of them because you will be assigned to perform these functions at one time or another during your career as a mail  orderly. MAIL  ORDERLIES’  RESPONSIBILITIES According  to  chapter  3,  volume  2,  of  DOD 4525.6-M,   mail   orderlies   are   responsible   for   the following: .  Picking  up  mail  at  times  specified. l Safeguarding mail at all times. .  Delivering  personal  mail  only  to  the  actual addressee. A mail order] y must deliver official mail only  to  individuals  authorized  by  the  commanding officer. .  Placing  undeliverable  mail  in  a  designated, securely locked container. If undeliverable mail cannot be secured properly, return the mail daily to the UMR or  the  post  office  as  applicable.  If  returned  to  the command’s post office, give reason for nondelivery; for example, temporary duty, leave, or absent without leave (AWOL). .   Reporting   any   known   or   suspected   postal offenses and irregularities to the command’s postal officer  or  commanding  officer. QUALIFICATIONS OF MAIL CLERKS AND  MAIL  ORDERLIES All  personnel  performing  mail  handling  duties  in other than a section of a military post office (MPO) must be designated as a command’s mail clerk or command’s mail orderly. Mail orderlies must meet the following qualifications: . Be a U.S. citizen and be eligible for a Secret clearance  (an  Entrance  National  Agency  Check [ENTNAC]  or  National  Agency  Check  [NAC]  is  on file)  if  required  to  handle  registered  mail. . Have no record of the following: 1.  Conviction  by  court-martial. 2.  Punishment  under  Article  15  (Title  10, U.S.C.,  Chapter  47,  The  Uniform  Code  of  Military Justice   [UCMJ],   reference   [b])   involving   a postal-related  incident  in  the  last  12  months. 3. Civil convictions other than minor traffic violations. .  Have  no  record  of  derogatory  information  or unfavorable  conduct  casting  doubt  of  the  individual’s trustworthiness and integrity. .  Be  evaluated  as  not  having  a  psychiatric, alcoholic, or drug abuse condition based on a review of personnel and medical records. . Has not been relieved of postal duties for cause. Non-Department  of  Defense  (DOD)  agencies  that receive mail through military postal activities designate command mail clerks on DD Form 285 (fig. 4-6), which is  provided  by  the  serving  military  postal  activity.  Mail clerks  appointed  by  these  agencies  must  meet  the specifications established by the appointing agency. Foreign  nationals  may  be  appointed  as  command mail clerks or mail orderlies provided the requirements of paragraphs 302.1.c or 302.2 of DOD 4525.6-M are complied  with. Foreign   nationals   appointed   as command  mail  clerks  or  mail  orderlies  cannot  be authorized to purchase stamps or money orders for command’s personnel unless the foreign national is an authorized  user  of  the  military  postal  service  (MPS). Refer to paragraph 308 of DOD 4525.6-M. Figure 4-6.—Appointment of Military Postal Clerk, Unit Mall Clerk or Mail Orderly, DD Form 285. 4-10

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