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make sure the cash registers, vending machine
meters, cash totalizers, and amusement machine
meters are read at the end of the business day.
When it is impractical to do this daily, it should
be done at least twice weekly on an unscheduled
basis. Cash for change will be provided daily by
the cash collection agent to the store operator in
exchange for a cash receipt.
MONEYBAGS
When conditions make it impractical to collect
the cash, such as when the retail store is open after
regular working hours, including weekends, all
cash in the register, including the change fund,
may be placed in a moneybag, which must be
locked and turned over to the supply department
duty officer or to another commissioned duty
officer for safekeeping.
All moneybags are numbered on the outside
and are logged out in a locally developed log at
the time of issue to the retail store operator. The
supply department duty officer or another
commissioned duty officer keeps the log in his or
her possession during the duty day. Each
moneybag is provided with two keys. One key is
kept by the retail store or snack bar operator and
the other one must be kept in a sealed envelope
in the ships store officers safe. The envelope
must be signed across the flap by the ships store
officer and the retail store or snack bar operator.
After closing the retail store or snack bar, the
operator places the cash from sales including
change fund in the moneybag. The moneybag(s)
is/are locked and turned over to the supply
department duty officer or another commissioned
duty officer to be placed in a safe for safekeeping.
The duty officer signs the log acknowledging
receipt of the moneybags. The money in the
locked moneybag does not need to be counted;
however, every subsequent transfer of the locked
moneybag should be recorded in the log. The
following day, before the start of business, the
cash register must be read and the retail store or
snack bar operator must open the moneybag,
count the money, and turn it over to the person
making collections.
NIGHT DEPOSITORY SAFE
An approved night depository safe may be
installed for depositing money when sales outlets
are opened after regular working hours, including
weekends or any other time it is impractical for
the person making collections to do so. When the
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depository safe is used, moneybags will normally
be used to collect money from the sales outlets,
with the exception of vending machines where
money boxes will be used. The actual use of
money boxes is discussed later in this chapter. The
sales outlet operator should carefully insert the
moneybag or money box in the night depository
safe, making sure it drops to the bottom. The
money safe in the lower depository of the
approved type of night depository safe is dual
controlled by a key and combination lock. Two
keys are provided for the key lock. One is given
to a person who does not have access to or
knowledge of the combination to the safe and who
is responsible for opening the key lock. The other
key is placed in an envelope (signed across the flap
by the ships store officer and the person
responsible for opening the key lock to the safe)
and is kept in the ships store officers safe. The
combination to the money safe is kept by the
ships store officer or designated cash collection
agent. The combination is recorded on a piece of
paper and placed in a sealed envelope, signed
across the flap by the ships store officer and cash
collection agent, and kept in the ships store
officers safe.
Before the start of business the following day,
the cash register reading will be taken. The key
lock and the combination lock to the safe are
opened by authorized personnel, and the
moneybags or money boxes are removed and
opened by the sales outlet operator. The person
making collections then counts the money in the
presence of the sales outlet operator.
CASH LEFT IN THE CASH
REGISTER OVERNIGHT
Cash not to exceed $50 may be left in the cash
register overnight except when more than one shift
is operated. In each instance when a $50 change
fund is inadequate on a continuing basis, the type
commander may authorize that cash not to exceed
$100 may be left in the cash register overnight
except when more than one shift is operated.
It is highly recommended that cash not be left
in the register overnight; it should be locked up
inside a safe installed inside the store for that
purpose. The cash register drawer should be
drawn out in the evening to indicate that there
is no money in it. Also, a sign should be posted
conspicuously outside the store stating that
There is no money left in the register overnight.
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