Quantcast Delivery of Registered Mail to Addressee or Authorized Agent

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Figure 7-19.—An example of a PS Form 3883.
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Postal Clerk - Military guide to working in a post office
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Figure 7-20.—An example of a PS Form 3849 (Front and Reverse).
verification has been made and the mail clerk or mail orderly has signed, the customer copy 3 of the form is given to the mail clerk or mail orderly and the original and copy 2 are retained for post office records. Delivery of Registered Mail to Addressee or Authorized Agent Personal  registered  mail  will  normally  not  be delivered to mail orderlies on PS Form 3883, but can be delivered to mail clerks who deliver mail from a unit mailroom.  Instead, PS Form 3849 should be used to notify  the  addressee  of  registered  mail  arrival.   The form is prepared and given to the unit mail clerk or mail orderly for delivery to the addressee.   PS Form 3849 (see figure 7-20) is prepared in one (1) copy.  The steps in completion of this form are as follows: Step 1:  Enter the current date. Step 2:  Enter sender’s name. Step 3:   Mark an “X” in this box and enter your FPO address. Step 4:  Fill in the date and time that the article will be available for pickup.  (The time is usually the time your post office is open for business.) Step 5:  Check the box that describes the article being delivered. Step 6:  Check the appropriate accountable mail box. Step 7: This box must always be checked. Accountable mail should always be signed for. Step  8:    Enter  the  registered  number  of  the  article including the letters RR and US. Step 9:   Enter the complete name and address of the addressee. Step 10: Customer signs and prints name here at time of delivery. Step 11:  Delivery clerk signs name and enters date of delivery. Items  listed  below  are  key  points  to  remember when delivering accountable mail: ·   Positive identification is required. ·   Only the addressee or an authorized agent may sign for personal accountable mail. There are instances when the addressee is unable to come to the post office to receipt for registered mail. The addressee may authorize an agent in writing, in this case, to receipt for their registered mail.  Military postal  clerks,  mail  clerks,  and  mail  orderlies  are prohibited from acting as agents in this regard.   The back of the PS Form 3849 has a space for the addressee to authorize an agent to sign for his or her registered mail.  When the back of the form is used, the addressee completes the form (see figure 7-20) as follows: Step  12: Enters  the  name  of  the  person  who  is authorized to receipt for the registered article. Step 13:  Signs the form. When the authorized agent presents the form to the registry  section,  delivery  is  effected  in  the  same manner as when the addressee presents the form.  The only difference is that the agent signs and prints their name on the form in the delivery section on the reverse side of the form. Return Receipts If  a  return  receipt  is  attached  to  the  registered article,  the  receipt  will  be  signed  and  dated  by  the addressee or authorized agent.  The receipt should be returned  promptly  to  the  source  from  which  it  was received. DELIVERING DAMAGED REGISTERED ARTICLES All damaged personal registered articles should be rewrapped  and  the  endorsement  RECEIVED  IN DAMAGED  CONDITION  stamped  on  the  article. The registry clerk rewrapping the article should initial and date the endorsement. UNDELIVERABLE REGISTERED MAIL The two most common reasons for undeliverable registered  mail  is  that  the  addressee  has  transferred from the unit or is due to arrive.  Normally, registered mail  received  will  be  deliverable  upon  receipt. However,  if  a  member  has  transferred,  perform directory service on the registered article and annotate the  reverse  side  of  PS  Form  3849  by  checking  the forward box and file it in the MPO files.  Forward the registered article on the next dispatch of outgoing mail. If a registered article arrives for a person who is due to report, holding time frames for registered mail must be adhered to. Indication of Due to Report When registered mail is received for an individual who  is  not  attached  to  the  command  but  there  is  an 7-20

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