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Requisitioning Blank Money Order Forms
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Postal Clerk - Military guide to working in a post office
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Figure 8-20.—An example of a PS Form 17 used to requisition money orders.
Requisitioning Frequency Because  of  operating  schedules,  ships  must maintain  at  least  a  5-month  supply  of  blank  money order  forms  at  all  times  and  shore  activities  must maintain  at  least  a  3-month  supply.    All  MPOs  are restricted  to  a  maximum  of  a  12-month  supply  of forms. Once you have determined the number of blank money  order  forms  you  will  need,  you  are  ready  to submit  your  order.   The  order  must  be  submitted  at least  45  days  before  the  forms  are  needed.   Always monitor blank money order form levels. Requisitioning Forms (Normal Requisitions) Blank  money  order  forms  are  requisitioned  by completing PS Form 17, in triplicate at least 45 days before the minimum supply level is reached.  Prepare PS Form 17 (see figure 8-20) as follows: Block 1: Enter the requisition number. Requisitions are numbered  consecutively  beginning  with  the  number 01-YY on 01 October each fiscal year. Block 2:  Enter the name and address of the unit. Block 3:  Postmark with the APDS. Block 4:  Clerk submitting requisition signs here. Block 5: Enter the amount of money orders requested. The original and duplicate of the requisition form are  forwarded  to  the  NPFO  or  PFO. Note: Even though  the  same  form  is  used  to  order  stamps  and money  orders,  money  order  requisition  numbers should  be  kept  separate  from  stamp  requisition numbers. EMERGENCY REQUISITIONS Not  every  situation  affecting  a  ship’s  operating schedule  or  postal  operations  may  be  covered. Unforeseen  events  may  require  your  ship  to  get underway  ahead  of  schedule,  or  in  the  case  of  an overseas activity, a sudden increase in personnel could deplete your stock of money order forms sooner than expected. When  it  appears  that  the  supply  of  blank  money order  forms  on  hand  will  be  insufficient  to  meet demands, an emergency request for blank money order forms can be submitted. To request emergency blank money order forms, a message  should  be  sent  to  the  appropriate  fleet commander-in-chief (FLTCINC) postal officer with an info copy to MPSA.  The message should contain the following information: ·   The number of blank money order forms on hand and the number normally used each month ·   The number of blank money order forms needed to continue sales until a normal requisition can be obtained ·   The  nearest  MPO  where  blank  money  order forms can be obtained, (if known) The FLTCINC Postal Officer will normally send a reply by message.  If the request is approved, an MPO will  be  assigned  to  supply  the  blank  money  order forms.   The forms may be picked up at the supplying MPO  or  they  will  be  forwarded  by  registered  mail depending on your location.  An entry must be made in the Remarks section of the money order report on the first and last day that the forms were used.  Each entry must refer to the MPO that provided the forms and the inclusive serial numbers of the forms received. The  MPO  that  supplies  the  blank  money  order forms  must  submit  a  letter  to  the  Money  Order Division  listing  the  inclusive  serial  numbers  of  the forms supplied or shipped.  In no case will an opened package (less than 100-form sets) be transferred. RECEIPT OF MONEY ORDER FORMS Each  shipment  of  blank  money  order  forms ordered from the NPFO or PFO is sent by registered mail and should be delivered unopened to the money order  custodian.   The  person  receiving  the  shipment should sign a delivery receipt (PS Form 3883) before verifying that the shipment is correct as ordered. Verification of Money Orders Each  shipment  of  blank  money  order  forms received should be opened and the contents verified as soon as possible after receipt by the reserve custodian and the COPE. The serial number of the top money order form of each  package  is  visible  through  the  cutout  in  the chipboard  on  the  top  of  each  sealed  package. Remember,  each  package  contains  100  blank  money order forms. It  must  be  assumed  that  each  sealed  package contains  100  forms.   Sealed  packages  should  not  be opened for the purpose of verification.  Do not open the sealed packages until you are ready to use the money order forms. 8-27

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