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Requisitioning Frequency
Because of operating schedules, ships must
maintain at least a 5-month supply of blank money
order forms at all times and shore activities must
maintain at least a 3-month supply. All MPOs are
restricted to a maximum of a 12-month supply of
forms. Once you have determined the number of blank
money order forms you will need, you are ready to
submit your order. The order must be submitted at
least 45 days before the forms are needed. Always
monitor blank money order form levels.
Requisitioning Forms (Normal Requisitions)
Blank money order forms are requisitioned by
completing PS Form 17, in triplicate at least 45 days
before the minimum supply level is reached. Prepare
PS Form 17 (see figure 8-20) as follows:
Block 1: Enter the requisition number. Requisitions are
numbered consecutively beginning with the number
01-YY on 01 October each fiscal year.
Block 2: Enter the name and address of the unit.
Block 3: Postmark with the APDS.
Block 4: Clerk submitting requisition signs here.
Block 5: Enter the amount of money orders requested.
The original and duplicate of the requisition form
are forwarded to the NPFO or PFO.
Note:
Even
though the same form is used to order stamps and
money orders, money order requisition numbers
should be kept separate from stamp requisition
numbers.
EMERGENCY REQUISITIONS
Not every situation affecting a ship’s operating
schedule or postal operations may be covered.
Unforeseen events may require your ship to get
underway ahead of schedule, or in the case of an
overseas activity, a sudden increase in personnel could
deplete your stock of money order forms sooner than
expected.
When it appears that the supply of blank money
order forms on hand will be insufficient to meet
demands, an emergency request for blank money order
forms can be submitted.
To request emergency blank money order forms, a
message should be sent to the appropriate fleet
commander-in-chief (FLTCINC) postal officer with an
info copy to MPSA. The message should contain the
following information:
The number of blank money order forms on hand
and the number normally used each month
The number of blank money order forms needed
to continue sales until a normal requisition can
be obtained
The nearest MPO where blank money order
forms can be obtained, (if known)
The FLTCINC Postal Officer will normally send a
reply by message. If the request is approved, an MPO
will be assigned to supply the blank money order
forms. The forms may be picked up at the supplying
MPO or they will be forwarded by registered mail
depending on your location. An entry must be made in
the Remarks section of the money order report on the
first and last day that the forms were used. Each entry
must refer to the MPO that provided the forms and the
inclusive serial numbers of the forms received.
The MPO that supplies the blank money order
forms must submit a letter to the Money Order
Division listing the inclusive serial numbers of the
forms supplied or shipped. In no case will an opened
package (less than 100-form sets) be transferred.
RECEIPT OF MONEY ORDER FORMS
Each shipment of blank money order forms
ordered from the NPFO or PFO is sent by registered
mail and should be delivered unopened to the money
order custodian. The person receiving the shipment
should sign a delivery receipt (PS Form 3883) before
verifying that the shipment is correct as ordered.
Verification of Money Orders
Each shipment of blank money order forms
received should be opened and the contents verified as
soon as possible after receipt by the reserve custodian
and the COPE.
The serial number of the top money order form of
each package is visible through the cutout in the
chipboard on the top of each sealed package.
Remember, each package contains 100 blank money
order forms.
It must be assumed that each sealed package
contains 100 forms. Sealed packages should not be
opened for the purpose of verification. Do not open the
sealed packages until you are ready to use the money
order forms.
8-27
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