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Forwarding of Original Returns
For forwarding the required originals and
copies of your ship’s store returns to the
appropriate FAADC, pack the returns unfolded
and flat. Keep in stock the heavy corrugated fiber
boxes that are designed for packaging of returns.
If a box of this type is not available, use a light
canvas container with sewn or waxed edges. Use
wooden boxes only when your returns are too
heavy or bulky for the fiber boxes. On the other
hand, you can use a heavy envelope if your returns
are no larger than an ordinary letter.
In addressing the packages, place the name of
your activity in the upper left corner of each
package. Next, the name of the ship’s store
officer and the name and unit identification
code of the ship should be shown. Under this
information, the following statement should
appear: “Ship’s store returns for period ending
19
.” If two or more
packages are used, the number of the package and
a brief description of the contents should be
shown on the last line.
Now you must forward the returns to the
appropriate FAADC. For returns weighing 13
ounces or less, use First-Class Mail. Use Military
Official Mail (MOM) for returns weighing over
13 ounces. For service designator R, forward the
returns to
Fleet Accounting and Disbursing Center
U.S. Pacific Fleet (Code AF3-2)
937 North Harbor Drive
San Diego, CA 92132
For service designator V, forward the returns to
Fleet Accounting and Disbursing Center
U.S. Atlantic Fleet (Code FOFA-42)
Building 132
Norfolk, VA 23511
FORWARDING LATE DOCUMENTS.— At
times, you may receive documents after you have
submitted the returns for that accounting period.
Any documents you receive subsequent to your
forwarding of the returns for the accounting
period you have just completed must also be for-
warded with a letter of transmittal to the
appropriate FAADC. You should label these
documents to indicate the name of the ship’s store
officer who is rendering the returns, the ship’s
store returns, the accounting period to which the
documents are applicable, and the name and unit
identification code of the ship. See your NAV-
SUP P-487 for detailed instructions.
ADJUSTMENT TO AMOUNTS RE-
PORTED ON PREVIOUS SHIP’S STORE
RETURNS.— When you must make an adjust-
ment of receipts because of estimated receipt
prices,
forward the priced invoice to the
appropriate FAADC in support of the adjusted
amount recorded on the current Ship’s Store
Balance Sheet and Profit and Loss Statement
(NAVCOMPT 153).
FORWARDING CORRECTIONS TO RE-
TURNS.— When corrections to returns are
necessary after the returns have been submitted
(i.e., an incorrect inventory figure, an incorrect
figure for receipts or markdowns below cost, etc.,
were reported), you must take the following steps
immediately:
1. Prepare a corrected NAVCOMPT 153
reflecting the changes.
2. Forward to the appropriate FAADC the
corrected NAVCOMPT Form 153 along with the
substantiating documents for those captions that
were changed.
FORWARDING MERGED RETURNS.— As
mentioned earlier, if the total of the merged period
does not exceed 5 consecutive months, you can
merge the returns for a fractional period with the
returns for the previous or subsequent period
upon written authorization from the commanding
officer except for the returns for the period
ending 30 September. When you determine that
the returns must be merged, forward copies of the
written authorization immediately to NAV-
RESSO, the appropriate FAADC, and the Navy
Regional Finance Center, Washington, D.C.
When you must merge the returns for the period
from 1 September to 31 October, forward a re-
quest for exception to NAVRESSO with a copy
to the appropriate FAADC and the Navy
Regional Finance Center, Washington, D.C. You
must include the original of the letter authoriz-
ing the merged returns when you submit the
returns to the FAADC.
DELAYS AND DELINQUENCIES.— If for
some reason the returns cannot be submitted on
or before the date they are required to be sub-
mitted, the commanding officer must forward a
letter to the appropriate type commander explain-
ing the reason for the delay and the anticipated
7-25
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