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(2) Copy to the Defense Finance
Accounting Service (DFAS), Special Claims
Department (Code 4311), Cleveland Center, Cleveland,
Ohio 44199-2058, if the sentence includes forfeiture of
pay that has been approved by the CA.
Supplemental Actions and Supplemental
Promulgating Orders
Action on the case occurring after the initial
promulgating order has been published will be taken by
issuing a supplemental action and a supplemental
promulgating order.
Appendix 17, MCM, 1984,
provides the necessary forms.
Posttrial Service Record Entries
When an enlisted member is tried and convicted by
court-martial, and a guilty finding is approved by the
CA, entries in the member’s service record must be
made setting forth the details of the trial.
When you are trying to determine which service
record entries are required to properly document the
results of trial, there are several things to consider.
There are several types of punishment that the court
could adjudge. Some of these punishments will affect
the accused’s pay and some will not.
The types of punishment that affect an accused’s
pay are (1) reduction in rate; (2) forfeiture of pay; and
(3) fine.
The types of punishment that do not affect the
accused’s pay are (1) confinement; (2) hard labor
without confinement; (3) restriction; (4) admonition or
reprimand; and (5) punitive discharge (DD or BCD).
You must also realize that even though the CA has
approved a sentence, or any part of a sentence, he or she
may still desire to suspend that sentence or any portion
of that sentence. If the CA does suspend a sentence, or
any portion thereof, it may have a bearing on the type of
service record entries you will be required to make.
Notice that the service record pages that are required
are pages 4, 7, 9, and 13. However, not all these pages
will be used in every case. You will have to determine
when any particular entry is required based upon the
facts of the case.
You have already learned the basic preparation
requirements for these service record pages in chapter
6. The only difference now is you will prepare them for
approved court-martial sentences vice NJP results. A
few general rules apply for the preparation of these
documents.
Page 4 entries
1. If the sentence, as approved and ordered
executed by the CA, includes a reduction in rate, you
will prepare a page 4 entry.
2. If the sentence includes a reduction in rate that
has been approved, but, instead of being ordered
executed, has been suspended for a specified period of
time by the CA, then you will not prepare a page 4 entry
at this time.
3. If the reduction in rate has been suspended by
the CA for a specified period of time, and during that
period of time the accused violates the terms of the
suspension, the CA will most likely order the suspended
reduction in rate be executed. This is known as vacating
a suspended sentence. When this happens, you will
prepare a page 4 entry. The effective date and the time
in rate date would be the date that the CA ordered the
suspended reduction in rate vacated. A sample of a
completed page 4 is shown in figure 8-12.
Page 9 entries
You will always be required to make a page 9 entry
to document that an accused has been to a court-martial
if that court-martial resulted in a conviction. General
rules for entries on page 9 include the following:
1. Block 2—Reason: If the accused was reduced
in rate, you will type the letter abbreviation of the type
of court-martial followed by a slash and then type RR.
2. Block 4—Traits: Always refer to all service
record pages where an entry was made to reflect an
approved sentence.
Figure 8-13 illustrates three examples of how to
annotate a page 9. You would use the first sample if the
sentence, as approved by the CA, did not include
confinement and did not affect the accused’s pay—in
other words, there was no reduction in rate, no forfeiture
of pay, no fine, and no confinement. You will use the
second sample if the sentence, as approved by the CA,
did include confinement and/or did affect the accused’s
pay, but did not include a reduction in rate. Use the third
type of sample when the sentence as approved by the
CA includes a reduction in rate. As the samples show,
the choices of possible page 9 entries would be the same
for an SCM or a GCM.
8-17
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