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complete and contains information pertinent to the
officer’s career.
Adverse matter should not be filed in the service
record without first giving the officer an opportunity to
review the material and submit a statement on it. If the
officer reported on chooses to make no statement, that
intention should be indicated in writing either by the
officer’s signed and dated declination or the expiration
of a stated period that the officer has to submit a
statement after having been advised.
MAKING ENTRIES IN THE SERVICE
RECORDS
The accuracy and completeness of service record
entries for both officer and enlisted personnel are
important to the CO in personnel administration. They
also are important to the members during their naval
careers and after separation.
Make all officer and enlisted service record entries
on the date of occurrence. In case of enlisted personnel,
file all service record pages in sequence with lowest
numbered page at the bottom. For officer service record
pages, follow instructions in the MILPERSMAN,
Article 5030160.
For administrative convenience, frequently used
pages may be placed on top provided they are properly
arranged before transfer or closing of the record. Due to
the volume of entries, certain pages of the enlisted
service record may require additional pages. These
pages have a box alongside the page number. When
these pages are prepared, they should be numbered in
consecutive order beginning with the first page.
Enlisted service record entries should be prepared
only on the proper form; for example, NAVPERS
1070/601, Immediate Reenlistment Contract, page 1; or
NAVPERS 1070/605, History of Assignments, page 5.
The forms should be procured from the normal
publication supply centers and should not be reproduced
locally. Certain common entries required
simultaneously for a large number of members may be
reproduced.
SIGNATURES IN SERVICE RECORDS
Signatures in service records are required to make
sure entries are made by proper authority and the records
are properly maintained. Signatures are made in
permanent black or blue-black ink. Care must be taken
to make sure signatures or initials are legible on all
copies.
1-14
The following specified persons are required and
authorized to sign or initial entries on service record
pages at the time and in the manner described in the
MILPERSMAN, Article 5030100, or other directives
for completing enlisted service record pages. The rank,
rate, grade, and title of the person signing the service
record page must be typed below the signature or in an
appropriate space.
The CO or executive officer, and other
commissioned officers specifically designated in
writing by the CO, may sign or initial all service record
pages.
When specifically designated in writing by the
CO, a master chief, senior chief, chief petty officer, petty
officer first class, or a civilian may sign or initial all
service record pages except pages 1 (DD Form 4,
Enlistment/Reenlistment Agreement-Armed Forces of
the United States or NAVPERS 1070/601, Immediate
Reenlistment Contract). EXCEPTION: Signature
authority for DD Form 214, Certificate of Release or
Discharge from Active Duty, is limited to chief petty
officers and civilians GS-7 and above. COs or officers
in charge of separation activities may authorize E-5s or
GS-5s or above to sign the DD 214, if so designated in
writing.
For commands serviced by a PASS, the authority
for the administration and maintenance of personnel
service records and attendant reporting of changes
should reside with the CO, OIC, petty officer in charge,
or director of the PERSUPPACT or PERSUPPDET.
Authority to sign service record entries must not be
delegated below petty officer first class. The granting of
By Direction authority from each unit CO serviced by a
PASS office is not required.
At the discretion of the CO, facsimile signatures
may be used for entries on the page 4 and accumulative
entries on page 13. They should not be used on any other
page of the service record. Both the original and a carbon
copy should be stamped with the facsimile.
The MILPERSMAN, Articles 5030100, 5030120,
5030130, 5030131, 5030140, 5030141, 5030160, and
5030200, contain information on officer and enlisted
service records.
IDENTIFICATION CARDS ISSUING
ACTIVITIES
Only authorized issuing activities issue the Armed
Forces Identification Card, DD Form 2N (ACT and
RES), the United States Uniformed Service
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