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. Reporting known or suspected postal offenses to
the unit postal officer or commanding officer
immediately.
As you can see, the responsibilities of a mail clerk
are many. Make sure you become familiar with all of
them because you will be assigned to perform these
functions at one time or another during your career as a
mail orderly.
MAIL ORDERLIES’ RESPONSIBILITIES
According to chapter 3, volume 2, of DOD
4525.6-M, mail orderlies are responsible for the
following:
. Picking up mail at times specified.
l Safeguarding mail at all times.
. Delivering personal mail only to the actual
addressee. A mail order] y must deliver official mail
only to individuals authorized by the commanding
officer.
. Placing undeliverable mail in a designated,
securely locked container. If undeliverable mail cannot
be secured properly, return the mail daily to the UMR
or the post office as applicable. If returned to the
command’s post office, give reason for nondelivery; for
example, temporary duty, leave, or absent without leave
(AWOL).
. Reporting any known or suspected postal
offenses and irregularities to the command’s postal
officer or commanding officer.
QUALIFICATIONS OF MAIL CLERKS
AND MAIL ORDERLIES
All personnel performing mail handling duties in
other than a section of a military post office (MPO) must
be designated as a command’s mail clerk or command’s
mail orderly. Mail orderlies must meet the following
qualifications:
. Be a U.S. citizen and be eligible for a Secret
clearance (an Entrance National Agency Check
[ENTNAC] or National Agency Check [NAC] is on
file) if required to handle registered mail.
. Have no record of the following:
1. Conviction by court-martial.
2. Punishment under Article 15 (Title 10,
U.S.C., Chapter 47, The Uniform Code of Military
Justice [UCMJ], reference [b]) involving a
postal-related incident in the last 12 months.
3. Civil convictions other than minor traffic
violations.
. Have no record of derogatory information or
unfavorable conduct casting doubt of the individual’s
trustworthiness and integrity.
. Be evaluated as not having a psychiatric,
alcoholic, or drug abuse condition based on a review of
personnel and medical records.
. Has not been relieved of postal duties for cause.
Non-Department of Defense (DOD) agencies that
receive mail through military postal activities designate
command mail clerks on DD Form 285 (fig. 4-6), which
is provided by the serving military postal activity. Mail
clerks appointed by these agencies must meet the
specifications established by the appointing agency.
Foreign nationals may be appointed as command
mail clerks or mail orderlies provided the requirements
of paragraphs 302.1.c or 302.2 of DOD 4525.6-M are
complied with.
Foreign nationals appointed as
command mail clerks or mail orderlies cannot be
authorized to purchase stamps or money orders for
command’s personnel unless the foreign national is an
authorized user of the military postal service (MPS).
Refer to paragraph 308 of DOD 4525.6-M.
Figure 4-6.—Appointment of Military Postal Clerk, Unit Mall
Clerk or Mail Orderly, DD Form 285.
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