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The original key will be drawn from the
general key locker in the morning by the person
in charge of that particular space. That person
will keep the key until the end of the workday and
then return it to the general key locker in the
supply office. The duplicate key will be kept by
the supply officer in a duplicate key locker or safe.
All master keys to Group I spaces will be in
the custody of the supply officer. The supply
officer may appoint, in writing, permission for
an officer or petty officer to hold a duplicate
master key, if so desired.
Group II
This group includes all foodservice spaces
including the galley, bakeshop, breadroom,
vegetable preparation area, issue room, meat
preparation area,
refrigerated spaces, and
foodservice storerooms. Keys to Group II spaces
will be handled in the same manner as Group I
except original keys to the galley, bakeshop,
breadroom, meat preparation area, and vegetable
preparation area will be passed between galley
supervisors as they relieve each other. The master
key and duplicate master key will be handled in
the same manner as Group 1.
Groups III and IV
Group III spaces are made up of the ships
retail and clothing stores, the snack bar, vending
machines, and bulk storerooms. Group IV spaces
are made up of the ships store service activities
such as the laundry, barbershop, and dry-cleaning
shop. Any Group IV space will be considered
Group III when cash transactions are made within
those spaces or material intended for resale is
stowed there. We will discuss both of these groups
more thoroughly under Group III space security
later in this chapter.
SUPPLY DEPARTMENT OFFICE
The security of the supply office is very
important since all keys to supply department
spaces are located in the supply office. There are
also many important records, documents, and
files in the supply office. This office should be
secured after working hours not only to prevent
unauthorized entry into other supply department
spaces, but to prevent important items from
disappearing.
The keys to the supply office are issued at the
discretion of the supply officer. After working
hours, the duty supply officer is responsible for
making sure the office is secured. The duty supply
officer is normally an officer or senior petty
officer representing the supply department after
working hours. He or she is directly responsible
to the supply officer for the operation and security
of the supply department in his or her absence.
THE ROM SYSTEM SECURITY
The ROM system is an unclassified system and
is not intended to store any data that is classified.
The ROM system itself should be located in an
area accessible only to personnel with a need to
use the system. For security and accountability
purposes, all system administrative duties are
assigned to the ships store officer, the system
administrator. The ships store officer must make
sure the information generated and processed by
the ROM is protected from unauthorized access
to the system. The information within the ROM
is protected from unauthorized use through the
use of IDs, passwords, and access codes. Before
a person can have access to the ROM system, the
ships store officer is required to input user IDs
and passwords on a need-to-know basis. Password/
security instructions are contained in the ROM
system TUG, appendix F, and are distributed only
to the ships store officer during implementation.
Any persons having access to the ROM system
will be listed on the ROM security access rights
list. This list will be placed in an opaque envelope
and sealed, and tape will be affixed over the flap.
The envelope containing the ROM security access
rights list along with the password/security
instructions will be retained in the ships store
officers Accountability File, SSA-21. The ships
store officer will review the ROM security access
rights list monthly.
GROUP III SPACE SECURITY
Group III spaces were discussed under Groups
III and IV as being all spaces that sell or stow
resale merchandise in them. As an SH3, you may
be the operator of one of these spaces and must
know the security requirements for Group III
spaces. This will not only improve your on-the-
job performance, but help you recognize problem
areas so you may correct them before problems
arise.
Working Keys and Dead Bolt Locks
All doors leading to Group III spaces should
have dead bolt locks installed. This may be
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