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Inventory management of non-SIM repair parts and
consumables requires:
Close attention only upon receipt and issue of
material.
Inventory of the remaining balance of an item
after each issue.
Reference to the ML-N for verification of
management data only when an item is
requisitioned.
Stock replenishment on a one-for-one basis
except when otherwise prescribed by the
TYCOM or when excess stock is on hand.
Stock records filed separate from SIM stock
records.
Any item that has experienced a frequency of two
or more demands within the past 6 months, or has a
predictable demand frequency of two or more demands
based on deployed or seasonal usage is designated a
SIM item. Any item that does not meet the demand
frequency for SIM items is designated as non-SIM.
Any consumable item that meets the frequency of
demand criteria for a SIM item but is not stocked by the
supply department (usually because of space limitation)
is designated as a SIM direct turnover (DTO) item.
STOCK RECORDS
Without stock records, it would be impossible for
the supply officer to meet his responsibility of
maintaining stocks needed for the operation of the ship.
Procurement of stock must be based on the information
contained in the stock record cards. Inventory control
encompasses procurement, stocking, issuing, and
accounting for material.
A Stock Record Card Afloat (NAVSUP 1114m or
1114 (manual)) will be maintained for each:
stocked maintenance assistance module
ready service spare
repair part or consumable
SIM DTO item aboard nonautomated ships
Ships that have been commissioned or have
completed a Supply Operations Assistance
Program/Integrated Logistics Overhaul (SOAP/ILO)
after July 1974 will maintain:
blue stock record cards for reactor plant items
(i.e., “Q” COSAL items);
Stock
red (or red bordered) stock record cards for other
special category items (e g., mandatory turn-in
repairables, special material identification code,
shelf-life, critical, hazardous, classified); and
buff stock record cards for all other items.
records in all ships will include outstanding
requisition numbers and a history of all receipt and
expenditure transactions, and management data
required for accurate inventory control. Stock records
for other than SIM DTO items will also show storage
locations and current on-hand balances.
Stock records will be retained until replaced
incident to a SOAP/ILO. Samples of stock records are
shown in figure 7-5.
NAVSUP Form 1114m is an IBM type of stock
record card in which significant management data
elements are keypunched. These keypunched cards
provide a nonautomated ship with the capability to
duplicate its stock record battery when near an activity
with automatic data processing equipment (ADPE).
The form also contains additional data blocks for
manual entries of supplementary management data
when needed. A complete set of keypunched NAVSUP
Forms 1114m is provided by the SOAP ADP facility at
FISC Oakland to each nonautomated ship upon
completion of a SOAP/ILO. A complete set of
keypunched and interpreted NAVSUP Forms 1114m
also is furnished by the Navy Ship’s Parts Control
Center (SPCC) to each nonautomated “new
construction/major conversion” ship prior to its
commissioning or recommissioning. To interpret these
cards refer to the Soap Manual, NAVSURINST
4441.21 series.
NAVSUP Form 1114 (manual) is identical to the
NAVSUP Form 1114m in design. It is a “continuous
feed” type of form that facilitates typing the top and
bottom lines of new stock record cards.
They are
required to be prepared when keypunched and
interpreted NAVSUP Forms 1114m are filled, or when
new items are added to shipboard stock between
SOAP/ILOs.
FILES
Stock records may be kept in either horizontal or
vertical filing equipment. The use of horizontal files
(i.e., card file trays) for SIM items and vertical files (i.e.,
boxes or card file drawers) for non-SIM items is
recommended.
Regardless of the filing equipment
used, separate files are required for SIM and non-SIM
items. The stock records in each file will be arranged
7-10
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