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1–8.
Concerning duties, responsi-
bilities,
and authority of an
administrative assistant, which of
the following statements is NOT
normally correct?
1.
Report the effectiveness of
administrative regulations of
the command to the executive
officer
2.
Maintain the mast record for
the commanding officer’s
nonjudicial punishments
3.
Coordinate the assignments of
enlisted personnel
4.
Approve administrative
equipment requisitions within
the budget allowances
1-9.
What individual is responsible for
the coordination and indoctrination
of newly reported personnel?
1.
Training officer
2.
Administrative assistant
3.
Division officer
4.
Department head
1–10. What is the title of the individual
who controls the administration and
accountability of ship’s
correspondence?
1.
Flag secretary
2.
Ship’s secretary
3.
Flag lieutenant
4.
Assistant chief of staff for
administration
1–11.
Your ship’s engineer officer
originated a report that was sent
to the type commander (TYCOM).
You
receive a letter from the TYCOM
requesting further information
concerning the report.
When should
you provide a copy of the report
for the respondent?
1.
When the reply is routed to the
CO for signature
2.
When the engineer officer has
prepared the reply
3.
When the engineer officer asks
for it
4.
When you route the incoming
letter
1–12.
The ship’s secretary receives a
letter addressed to the commanding
officer (CO) recognizing some of
the CO’s personnel for their
support.
What action(s) should the
ship’s secretary take?
1.
Dictate an answer immediately
and mail it
2.
Prepare an answer in rough
draft
3.
Submit the letter to the
executive Officer
4.
Mail a letter in reply and
inform the executive officer
Learning Objective:
Describe the
duties involved in handling
correspondence and officer records.
1–13.
In a broad sense, what does
accountability for correspondence
mean?
1.
Care of all classified matter
2.
Maintenance of all
correspondence in central files
3.
Proper handling of only
Confidential and Secret
correspondence
4.
Physical safeguard of
correspondence in all files
1-14.
When you take action on original
correspondence and wish to retain
it, what should you do with the
control slip?
1.
Attach the control slip to the
original correspondence
2.
Make a copy of the control slip
for the central files
3.
Return the control slip to
central files with a note that
the original is being held
4.
Destroy the control slip
1–15.
Who makes sure the ship’s central
files are properly maintained?
1.
The executive officer
2.
The ship’s secretary
3.
The captain’s Yeoman
4.
The file Yeoman
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