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them. In addition, inform the FLTCINC postal officer
of the action taken.
DISPOSITION OF MONEY ORDER ITEMS
Once you have completed the report, all money
order items and cash must be turned over to a
designated person for verification, THAT DAY.
Arrange vouchers in the order in which they were sold.
Then place the vouchers in a plain envelope so that they
will remain in numerical order and are protected. Do
not use staples, paper clips, rubber bands, and so forth,
to hold them together. Deliver all vouchers, spoiled
money orders, cashed money orders, cash, adding
machine tapes, and a completed PS Form 6019 to the
person who will verify the report. Aboard ship, the
disbursing officer will normally verify the money
order report. At shore activities, the person verifying
the report may be the COPE, postal officer, or other
designated person.
If the report is to be audited and verified at a later
time, you will get a receipt for the money order items
and the cash.
Submitting the Report
Once the report has been verified, remit all cash to
the disbursing officer in exchange for a U.S. Treasury
check. Have the disbursing officer make the check
payable to Disbursing Officer, U.S. Postal Service.
Overseas shorebased post offices will take cash from
money order sales to their servicing U.S. Military
banking facility and exchange the cash for a bank
check. Enter the registry number (Express Mail
number for overseas activities who send money order
reports by Express Mail), under which the report is to
be sent on the original and file copy of PS Form 6019.
If sent by registered mail, prepare a USPS official
envelope, EP390B (see figure 8-36), include your
office identification (OID) number (UIC + number 9)
on the outside of the envelope. If sent by Express Mail,
all MO items must be enclosed in an Express Mail
envelope.
Place the following items in the envelope:
Money order tape (one)
Cashed money orders (if any)
Money order vouchers
8-50
PCf0836
Figure 8-36.—An example of an EP390B.
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