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sealing, addressing, or marking. Containers must be
strong enough to retain and protect the contents during
normal mail handling. Items that are not packed well
enough to withstand normal handling must be refused.
U.S. Postal Service regulations state anything
which may kill or injure another, or in any way damage
the mails or other property is nonmailable. However,
there are exceptions to this rule. Certain matter that has
been declared nonmailable may be mailed under
certain conditions. This section describes some of
those items and substances that are prohibited from the
mail and the conditions under which certain items may
be mailed.
As you learn to become a window clerk, you must
be alert in detecting violations of regulations
concerning nonmailable matter. To assist the mailer in
ensuring that nonmailable matter is not deposited in the
mail, you should ask the customer what is in the parcel
before you accept it. Once you have done this, the
responsibility for the articles contents is on the mailer.
RULES AND PROCEDURES
Learning Objective: Recall the rules and
procedures regarding the acceptance of
articles for mailing.
Both the mailer and you, as a window clerk, play
an important part in keeping nonmailable and potential
harmful and dangerous matter from the mail. As a
military postal clerk, you must have a broad
knowledge of those items that are nonmailable and
those that may be mailed under certain conditions. You
should assist the mailer by providing him/her with this
information. This information may be found in such
sources as the DMM, USPS Publication 52, and the
IMM. Information may also be obtained from fleet
mail centers, other military post offices, or senior
postal clerks if you are outside of the United States. In
the United States you should contact the nearest
civilian post office or Navy postal assistance advisor.
MAILERS RESPONSIBILITY
The mailer is responsible for ensuring items
presented for mailing are not prohibited by postal laws
or regulations. The mailer is also required to comply
with nonpostal laws and regulations pertaining to the
possession, treatment, transmission, or the transfer of
certain matter. Nonpostal laws are those laws that have
been enacted by Congress. In addition, certain
regulations issued by government agencies (such as
the Department of Transportation, Bureau of Alcohol,
Tobacco and Firearms, and so forth) concerning
interstate transportation must be adhered to.
PROCEDURES FOR ACCEPTING
CLERKS
When you are assigned to a post office window
accepting articles for mailing, you must be alert for
articles and substances that are nonmailable. If the
contents of an article presented for mailing are
described by the mailer as, or are revealed otherwise to
be nonmailable, you must refuse to accept the article.
When some items are identified to be nonmailable as
packaged, preparation and packaging requirements
must be met before the package can be accepted. If the
mailer fails to properly package the item, you must
refuse it. In any case, explain the reasons why you
cannot accept the package and refer the person to the
applicable module of the DMM.
GENERAL ADVICE TO MAILERS
Sometimes a postal customer may seek advice as
to whether, or under what conditions, certain matter
may be mailed. If a postal customer seeks this advice
or it appears that a person will mail dangerous matter,
you should call the persons attention to Module C of
the DMM. Military postal personnel are not
authorized to decide whether written, printed, or
graphic matter is nonmailable or deny entry or exclude
such matter from the mails.
On the other hand, military postal personnel may
decide whether articles and substances other than
written, printed, or graphic matter are nonmailable.
These articles are listed in Module C of the DMM and
in this section, and must be refused.
INJURIOUS ARTICLES
Generally, any article, composition, or material
that may kill or injure another, or damage the mail or
other property, is nonmailable. The items listed here
are generally nonmailable to, from, or between
military post offices. However, some of these articles
may be mailed under certain conditions. The
conditions may include special packaging, whether or
not the article is sent as official government business,
and so forth. If any of these articles are presented for
mailing, they are reason for suspect, and Module C of
the DMM or USPS Publication 52 should be checked
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