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Q9-14. What form should be used to report mail
received by your MPO that was dispatched in
defective equipment?
Now turn to appendix 1 to check your answers.
TREATMENT OF INCOMING
INTERNATIONAL MAIL
Learning Objective: Recall the procedures
for processing incoming international mail.
The delivery of international mail received in your
office is documented and delivered in the same manner
as domestic mail. This section will help you identify
special service endorsements on incoming
international mail, with the exception of registration,
which was covered in chapter 7 of this training manual.
SPECIAL DELIVERY
Incoming items prepaid for special delivery should
bear a label, printed in red, or on a red background,
containing the word EXPRES or the notation
SPECIAL DELIVERY in bold letters. Incoming
special delivery items should be delivered in the same
manner as ordinary domestic mail.
INSURED PARCELS
In determining whether a parcel is insured, one of the
following insurance endorsements must appear on the
parcel according to the language of the country of origin:
INSURED
ASEGURADO or VALOR DECLARADO
ASSICURATO or VALOR DICHIARATO
VALEUR DECLAREE or VD
WERTANGABE or WERTPAKET
A number on a parcel is not sufficient evidence of
insurance. An insurance endorsement is required to
indicate that the article is insured. You should deliver
international insured parcels in the same manner as
domestic numbered insured parcels.
RETURN RECEIPTS
Return receipts from other countries bear the
words AVIS DE RECEPCION or the letters AR. When
your office receives international mail with a return
receipt attached you should:
Request the addressee or authorized agent date and
sign the receipt in INK. When signed by an agent
of the addressee, have the agent sign the
addressee’s name, followed by the agent’s own
signature.
Postmark the receipt in the appropriate spaces on
both sides.
Endorse the completed receipt AIRMAIL and
dispatch in the next outgoing mail.
When incoming registered or insured mail is
marked AR or bears the notation AVIS DE
RECEPCION but is not accompanied by a return
receipt, the delivery office must complete and attach an
international return receipt PS Form 2865.
MAIL LOGS AND EQUIPMENT
Learning Objective: Recall procedures for
completing mail logs and handling surplus
mail transport equipment (MTE).
The maintenance of postal records and logs is a
very important phase in the operation of any post
office. These records are necessary to determine the
adequacy of mail service and to assist in cases of
complaints or investigations. They must be readily
available during postal inspections.
INCOMING AND OUTGOING MAIL LOGS
A record of all incoming and outgoing mail
received at and dispatched from your post office should
be kept on file. The standard Navy record logbook
with columns for appropriate entries is the easiest log
to maintain and should be retained for 6 months after
the last entry (see figure 9-6).
If you compile receipt and dispatch information
daily, you will have a record of the weight and classes
of mail handled by your MPO.
As you remove slide labels from incoming mail
pouches, sacks, and trays, set them aside until you
finish sorting the mail. This is necessary in the event
discrepancies are noted. Open and sort the contents of
pouches, sacks, or trays one at a time. If you do not
discover any discrepancies, you can destroy the labels.
MAIL TRANSPORT EQUIPMENT (MTE)
The amount of mail received and dispatched by
your post office determines the frequency of return
dispatches of serviceable MTE. MTE is any sack,
pouch, letter or flat tray, etc., that is used for the
transport of U.S. mail. Any serviceable sack, pouch or
9-13
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