CHAPTER 4
MATERIAL RECEIPT, CUSTODY, AND STORAGE
For eve r y p r o c u r e m e n t a c t i o n , ex c e p t f o r
RESPONSIBILITIES
cancellations, there is a receipt action. When a
As in every operation, responsibilities for action
requisition is prepared, only the first of several supply
to be taken are assigned to key personnel. In receipt of
functions has been taken. The material must be
received, identified, checked, and distributed to the
g ove r n m e n t - ow n e d m a t e r i a l f o r y o u r s h i p ,
storerooms or ordering departments.
responsibility takes on added importance because of
the many types of material receipts and the required
You might think of a Storekeeper's work as being
accountability.
a circle formed by a chain with each link representing
a specific job. Each link is dependent on the others
The SK should be aware of the receipt
just as there is a relationship between all Storekeeper
responsibilities of the following personnel to assist in
jobs. If the procurement documents were properly
the receipt of material.
prepared, the receiving procedure will be relatively
simple. If receipts are accomplished properly, the rest
Supply Officer
of the steps are easier.
The supply officer is responsible for the receipt,
This chapter discusses the general shipboard
identification, inspection, and distribution of all
procedures that must be followed in receiving stores,
incoming stores. This does not include medical supplies
stowing the material and processing the receipt
(except on special accounting classes 207 and 224
documents. The actual steps to accomplish this vary
ships), Marine Corps stores, bulk petroleum products,
greatly from ship to ship depending upon the size and
volume of stores. Whether one Storekeeper does
and ammunition. The supply officer is also responsible
many jobs or there are individuals assigned to specific
for the processing of receipt documentation. The supply
jobs, the end result must meet the requirements set
officer will delegate the responsibility for the physical
forth in NAVSUP P-485.
receipt of incoming stores to the leading storeroom
Storekeeper.
MATERIAL RECEIPT
Special Assistants
Learning Objective: You will learn the
different methods of processing receipts from
Special Assistants serve aboard ships as
various activities, which include inspecting
stores/material/cargo officers (when assigned) and
and verifying material receipts.
are responsible for the administrative functions of
stores. They report to the Supply Officer on all
Material receipt is the gaining of possession of an
receiving matters. These functions include material
item of Navy property through acceptance of physical
receipt preparation, receipt procedures, material
custody. There are several transportation sources from
inspection, and receipt processing. On shore
which we may receive material. These include the U.S.
activities, the material division officer is responsible
Postal Service, the United Parcel Service, government
for material receipts.
vehicles, and direct pick-up from a vendor. Other
transportation sources include commercial or
Stock Control Officer
government air and water freight, commercial trucking
firms, and vendor deliveries. This material may be for
The stock control officer reports to the Supply
stock or direct turnover (DTO) to the requisitioner. In
Officer or the assistant supply officer on all matters
some cases, we may keep the material in a holding area
concerning the receiving of material. This includes
for pickup by the customer. Also, we may send the
r e c e i p t p r o c e s s i n g , r e p o r t i n g , r eve r s a l s , a n d
material to a packing unit for preservation or
discrepancies. The stock control officer is responsible
protection. At other times, we may send the material to
a shipping unit to be shipped to another activity.
for the financial report imbalances from receipts.
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