BPA calls must have attended a NAVSUP approved
nonconformance postcard (fig 3-11). The form is
prepared within 10 days after receiving material that
small purchase course. In addition, all individuals
does not conform to the requirements of the order or
authorized must be appointed as contracting officers
call. When nonconforming supplies are received, a
(with authority to place calls up to a certain
Report of Discrepancy, Standard Form 364, is
limitation) via a Certificate of Appointment, Standard
required and must be returned with the report.
Form 1402.
PURCHASE ORDER-INVOICE-VOUCHER,
Establishment of BPAs
STANDARD FORM 44
The contracting officer is responsible for the
The Standard Form 44 shown in figure 3-12 is a
establishment of BPAs. BPAs will be made with
pocket-sized purchase order form designed for on
c o n t r a c t o r s f r o m w h o m n u m e r o u s i n d iv i d u a l
the-spot, over-the-counter purchases of supplies and
purchases will be made over a given period. To the
services while away from the purchasing office or at
maximum extent possible, BPAs for items of the same
isolated activities. It is a multipurpose form that can
type should be placed at the same time with more than
be used as a purchase order, receiving report, invoice,
one supplier.
and public voucher.
All competitive sources should be given an equal
Since the Standard Form 44 does not contain any
opportunity. For example, if you have repetitive
of the general clauses or provisions normally found
requirements for electrical supplies, you should
on purchase orders, it is used only when the purchase
establish BPAs with more than one contractor who
method will not work.
sells this type of material. You can then distribute the
calls among the BPA holders for purchases not over
Conditions for Use
||content||
,000 and obtain competition from them for
The Standard Form 44 may be used if all the
purchases over
||content||
,000.
following conditions exist:
FAST PAYMENT
The amount of purchase does not exceed ,500
The fast payment procedure is designed to
(Exception: the amount of aviation fuel and oil
encourage faster delivery of materials or services to the
purchased by pilots does not exceed ,000).
government and to improve supplier relations by
Supplies and services are immediately
speeding payments to contractors for the small dollar
value contracts. The fast payment procedure is
available from contractor stocks in the local
particularly suitable when the consignee of the
trade area or are readily obtainable from
establishments in the local trade area regularly
material or services is to an afloat unit or the
performing services of the type required.
designated activity is located in a remote or overseas
area and the time required for processing would delay
One delivery and one payment are made.
payment to the contractor.
Supplies or services purchased do not require
Fast payment orders are prepared and issued on
technical inspection.
the Supplies or Services/Request for Quotations, DD
The use of the Standard Form 44 is determined
Form 1155 (figs. 3-9, and 3-10). A DD Form 1155
may confirm all calls under a BPA that use the fast
to be more economical and efficient than the use
payment procedure. The fast payment procedure
of any other small purchase method.
clause in paragraph 14 of the reverse of the DD Form
The applicable decision of exception and
1155 is incorporated in the purchase order by
necessary documentation have been made
checking the appropriate box in block 16. The
before procurement of a foreign item.
original and all copies of the DD Form 1155 should be
marked FAST PAY in bold letters.
Preparation and Execution.--An authorized
When you submit a requisition for purchase
i n d iv i d u a l p r e p a r e s t h e S t a n d a r d Fo r m 4 4 i n
action and the contracting officer responds by placing
quadruplicate (figure 3-12). Although the title of the
a fast payment order with a commercial supplier, you
form includes the term Purchase Order, the contractor
will receive a copy of the purchase order and a
does not execute a Standard Form 44 before delivery
preaddressed report of receipt, nonreceipt, or
or performance. For detailed instructions in the
3-21
