budget/OPTAR reports. The original and remaining
1. Material in excess of allowance except properly
copies are discarded.
approved emergency requirements.
2. Boats.
OPEN MARKET PURCHASES
3. Books for the ship's library.
The methods for making small purchases and
corresponding dollar limitations are as follows:
4. Forms, commercial printing, binding, blank
bookwork.
Small business-small purchase set aside. Each
purchase with small business concerns must be
5. Technical ordnance articles.
,000 or less.
6. Printing equipment and machinery.
Blanket Purchase Agreement (BPA). Each
7. Automotive equipment.
purchase call may not exceed ,000 (except
8. Transportation facilities, equipment material,
,000 for inventory control points [ICPs])
parts, and supplies required for domestic
with an unlimited amount of subsistence.
transportation.
Purchase order. Each purchase order may not
METHODS OF PURCHASE
exceed ,000.
Purchase invoice. The purchase invoice method
The acquisition of supplies or nonpersonal
services from commercial sources in the amount of
using the Standard Form 44 may not exceed
,000 or less is referred to as small purchase. Open
,500 (except ,000 for aviation fuel and oil
market requirements in excess of ,000 must be
purchased by pilots).
procured through formal contracting procedures.
SMALL PURCHASE PROCEDURES
Small purchase and other simplified purchase
procedures of open market purchases can be made
A purchase request must be prepared and
only when requirements cannot be obtained from a
approved before the contracting officer starts a
m a n d a t o r y g ove r n m e n t s o u r c e o f s u p p l y. T h e
purchase action. A purchase request includes the
mandatory sources are as follows:
various MILSTRIP requisitions, a Request for
Defense/federal supply systems for material
Contractual Procurement, NAVCOMPT Form 2276,
assigned an NSN
or the Military Interdepartmental Purchase Request,
DD Form 448.
Excess personal property from other agencies
Federal prison industries
Purchase Request
National industries for the blind or other
All purchase requests received must be receipt
severely handicapped
dated, screened, routed for recording, and assigned a
Mandatory GSA federal supply schedule
control or route sheet. The initial screening includes
an authorized signature; accounting information; a
contracts
priority designator and a required delivery date;
Optional GSA federal supply schedule
clearance and approval; and an attached statement of
contracts
wo r k , t e c h n i c a l s p e c i fi c a t i o n s , d r aw i n g s , o r
blueprints.
OBLIGATION DOCUMENT
The buyer or storekeeper for adequacy conducts a
When a purchase is made under any of the above
final screening of all purchase requests. When a
procedures that is chargeable to the ship's OPTAR, a
purchase request is determined to be inadequate, it is
DD Form 1348 is prepared as an obligation document.
r e t u r n e d t o t h e o r i g i n a t o r f o r m o d i fi c a t i o n o r
The hardback copy of the DD Form 1348 is attached to
cancellation.
a copy of the purchase document and placed in the
MOF. The green copy of the DD Form 1348 is placed in
Each contracting office establishes minimum
OPTAR document holding file 1 by ships that submit
standards for requirement data that must be included
budget/OPTAR reeds, or promptly forwarded to the
as a part of each PR before it is considered adequate.
OPTAR holding activity by ships that do NOT submit
T h e m i n i m u m l eve l o f i n f o r m a t i o n n e e d e d t o
3-18
