Reviews and analyzes usage of funds to ensure
and preservation division preserves, packs, and marks
material for shipment.
maximum economy in such payments.
Prepares a n d m a i n t a i n s s t r u c t u r a l a n d
The Fuel Department conducts the receiving,
issuing, and inventory operations of fuels. Its
organizational charts, and recommends changes
responsibilities include local deliveries of fuels to
to them
other naval activities within the area.
Coordinates remedial action needed to correct
discrepancies as a result of official inspections.
SUPPLY DEPARTMENT
Analyzes operating procedures, including
Most Storekeepers fill billets in the supply
equipment and internal forms. Ensures that
department, either ashore or on ship. The basic
operating procedures are followed and requests
functions and responsibilities of the supply department
for deviations processed.
both ashore or afloat are the same. Basic functions
A D M I N I S T R AT I V E D I V I S I O N . -- T h i s
include warehousing, distribution, and control of
division performs personnel and office services
material required by the activity. The NAVSUP P-485,
functions for the supply department. The
Afloat Supply, volume 1, and NAVSUP Publication 1,
Administrative division is made up of the Personnel
volume 2, Supply Ashore, publications describe supply
branch and Services branch. The Personnel branch
procedures afloat and ashore, respectively. Refer to
performs personnel functions and maintains assigned
these publications for additional information on the
civilian personnel records. The Services branch
topics discussed in this chapter. Figure 1-4 illustrates
provides mail, central files, office supplies, and other
the standard organization for supply departments.
related common services to parts of the supply
department.
Ashore
TECHNICAL DIVISION.--The Technical
The Navy supply department of an ashore activity
division maintains a current technical library on Navy
is an integral part of the organization. The purpose of a
material required by the mission of the activity. It also
supply department is to provide warehousing, control
d i s t r i bu t e s t e c h n i c a l i n f o r m a t i o n a n d s c r e e n s
stock, and distribute material in support of the activity.
command and inventory manager bulletins. When
It also provides administrative functions not provided
needed, it helps in identifying material or items on
by the activity. When authorized by NAVSUP, the
requisitions. At naval air activities, a Technical
supply department provides enlisted dining facility
d iv i s i o n i s e s t a b l i s h e d o n l y w h e n c o n s i d e r e d
services in their area. The following paragraphs
necessary. If not established, technical research may be
describe the responsibilities of each level of the supply
performed in other sections of the department as
department.
appropriate.
S U P P LY O F F I C E R A N D A S S I S TA N T
INVENTORY DIVISION.--The Inventory
(ASHORE).--The supply officer is responsible for all
division conducts inventories according to established
supply functions of the activity. The assistant supply
schedules and requests. It reconciles the stock records
officer is responsible for maintaining the general
and money value differences between the actual
efficiency of the work of the department. The assistant
physical count and stock record balances. The
supply officer performs the duties of the supply officer
Inventory division consists of the Count branch and the
during the supply officer's absence.
Audit branch. The Count branch performs the
following functions:
PLANNING DIVISION.--The Planning
division performs planning functions not performed by
Conducts physical count and recount, when
higher authority. Some of the functions of the planning
necessary, on all inventories
division are as follows:
Controls receipt, issue, and transfer documents
Develops procedures for the preparation and
not processed before inventory cut-off date
administration of the supply department's
Tallies receipts and issues made during the
budget.
inventory period. Uses tally result as source data
Estimates and recommends allocations of funds
in reconciling quantities in stock records and
within the supply department
count cards
1-9
