Casualty mail is unique to the MPS. It can be
divided into two categories, wartime and peacetime.
Wartime casualty mail is mail that cannot be delivered
or forwarded for various reasons. Also included in the
casualty mail status are Missing in Action (MIA), and
Prisoner of War (POW).
Hold mail for personnel who are killed in action
(KIA) until absolute verification that the next of kin
have been notified is received. This verification comes
from the Command Element. This mail may be held as
long as necessary to prevent inadvertent disclosure of
casualty status before official notification of next of
kin. Once verification has been received, then the mail
should be returned to the sender or forwarded to the
next of kin, accompanied by a letter from the
Commanding Officer (refer to chapter 5 of
For peacetime purposes, casualty mail refers to
personnel who have died by accident or have been
killed; personnel who are missing, or have been
hospitalized. When a person dies, the procedures are
the same as in wartime. Mail will be held until
verification of death is received. Then the mail can be
forwarded or returned as needed. Mail for personnel
that are hospitalized can be forwarded once their
hospital address is known, or the mail can be held until
the person returns to the command or unit.
Endorse casualty mail as follows:
· DECEASED. When the member has died and
next of kin has been notified.
When the members status is
unknown and the mail is being forwarded to the
MPO or casualty mail section.
When the member has been
hospitalized and the hospital is known (also
include the ward number and current hospital
· HOSPITAL SEARCH. When the member is
evacuated through medical channels to an
unknown hospital and mail is being forwarded to
a casualty mail section.
Under no circumstances should the endorsements
MISSING, KILLED IN ACTION, or WOUNDED be
placed on casualty mail.
Dead mail is undeliverable matter that cannot be
returned to the sender. Some reasons mail cannot be
returned to the sender include:
· Sender is unknown.
· Classification of the mail does not entitle it to
Process dead mail as follows:
· Endorse the article with the reason for
non-delivery. If the addressee is unknown, then
endorse it ATTEMPTED, NOT KNOWN.
· Prepare a PS Label 22, Dead Mail Matter (see
figure 11-24). When the volume of dead mail is
more than one item, bundle the mail. Prepare a
PS Label 22 and attach it to the top item only.
Each dead parcel must have a PS Label 22
attached to it.
Send all dead mail, except unendorsed Standard
Mail (A), to the respective Mail Recovery Center
First Class Mail
Postage & Fees Paid
Permit No. G-10
US POSTAL SERVICE
FOR MAIL RECOVERY CENTER
At ST PAUL MN 552001-9609
DEAD MAIL MATTER
When the amount of mail to be sent is sufficient for
pouching or sacking, fold this label and use as a pouch
or sack label; otherwise use it as a package label.
use this label for transmitting dead mail.
POSTMARK OF MAILING OFFICE
Label 22, December 1994
Postmark with the APDS.
Enter the respective MRC address
base on your theater of operation.
Figure 11-24.An example of a completed PS Label 22, Dead