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charge, must sign the orders. The signature of the
member being transferred signifies that he or she has
read, understands, and will comply with the orders.
DETACHING AND REPORTING
ENDORSEMENTS IN CONJUNCTION
WITH PERMANENT CHANGE OF
STATION ORDERS
You must prepare a detaching endorsement
whenever a member detaches PCS from his or her
permanent duty station. When the member arrives at an
intermediate duty station or ultimate duty station, a
reporting endorsement must be prepared to report his or
her arrival and account for leave, travel time, and
proceed time, if applicable. The Navy Pay and
Personnel Procedures Manual (AAYPERSMAN),
NAVSO P-3050, and the SDSPROMAN, volume I,
provide you with instructions on the preparation and
distribution of endorsements.
NAVAL MESSAGES
A naval message is a written thought or idea
expressed briefly and to the point. A message is prepared
when electrical transmission is warranted, otherwise a
NAVGRAM should be sent. Refer to the Naval
Telecommunications Procedures, Telecommunications
Users Manual, NTP 3(I), for instructions and
preparation of naval messages and NAVGRAMs.
Remember that DD Form 173 is no longer used.
Instead, the message text format (MTF) program must
be used. This program allows for floppy diskette
transmission. Up to 50 messages may be included on
one diskette.
The term originator identifies the command or
organization in whose name a message is sent. The
message is authorized for transmission by the releasing
officer as discussed later in this chapter.
When you compose a message, you are identified
as the drafter. As a first class or chief petty officer, you
will draft many messages. You must be knowledgeable
and understand the procedures contained in the NTP 3.
TYPES OF MESSAGES
There are four types of classified and unclassified
narrative messages: single address, multiple address,
book, and general message.
A single address message is a message that has only
one addressee, either action (TO) or information
(INFO).
A multiple address message has two or more
addressees, whether action or information. The purpose
of this message is to let all addressees know who the
other recipients are.
A book message is a message destined for two or
more addressees, but is of such a nature the drafter
considers that no addressee needs or should be informed
of the other addressee(s).
General messages are designed to meet recurring
requirements to send out information to a wide,
predetermined standard distribution. General messages
are titled; for example, NAVOP, ALNAV, ALCOM,
ALMILACT. Because the title indicates the distribution,
it serves as the address designator in the address line of
the message heading.
To attain uniformity of format with joint procedures,
the general message has a consecutive three-digit serial
number followed by a single slant and the last two digits
of the current calendar year; for example, NAVOP
012/92. The general message title and number and year
stand alone on the line after the classification and before
the message identification (MSGID).
MESSAGE FORMAT
General administrative (GENADMIN) is the format
used for most narrative messages. The only exceptions
are those narrative messages for which a publication, an
instruction, or other directive requires a different format,
Annex C in NTP 3 contains GENADMIN message
preparation instructions. Proforma is another type of
message format used by naval activities and is one of
the exceptions mentioned previously.
A proforma message reports data in a set format
such as in GUARD III and SRB requests. Drafters who
prepare these messages must adhere precisely to
instructions provided by other publications, such as the
ENLTRANSMAN for textual construction and
addressees.
Use the United States Navy, Plain Language
Address Directory, with current Navy Plain Language
Address Directory (NAVPLAD) messages, to create
your MTF database of addressees. The information you
include in the database will save you time when
preparing messages.
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